Human Resources Administrative Assistant

Human Resources Administrative AssistantThe Human Resources Administrative Assistant provides comprehensive administrative and operational support to the HR department. This role is responsible for assisting with recruiting, onboarding, benefits administration, employee support, compliance activities, and HR reporting. The ideal candidate is detail-oriented, highly organized, service-focused, and comfortable supporting multiple HR functions in a fast-paced environment.Recruiting & OnboardingPost open positions internally and on external job boardsReview resumes, coordinate candidate communications, and schedule interviewsCreate new hire packages and maintain new hire personnel filesComplete and track new hire paperwork and onboarding requirementsSupport fingerprinting scheduling and PRIA paperwork for Flight OperationsOrder and manage AmEx cards for new employeesAssist with employee arrival and termination email notificationsHR Systems & Data ManagementMaintain and update employee records in Paylocity and PSANetSupport Paylocity modules including Recruiting, Learning, Onboarding, Performance, Time & Labor, and Web BenefitsUpdate organizational charts, phone lists, and departmental changesPerform daily filing and document managementManage Novi sign updates and internal postingsBenefits & Leave AdministrationAssist employees with benefits enrollment, life events, and Open EnrollmentAudit benefits data and support monthly benefits invoicingAssist with Short-Term Disability (STD) paperworkSupport quarterly and year-end benefits and payroll processesCompliance & Employee ProgramsSupport background checks, employment verification, drug & alcohol (D&A) checks, and media searchesAssist with administration of the D&A ProgramProvide Help Desk support and employee assistance as neededEmployee Engagement & CommunicationsCoordinate monthly employee appreciation programs (Star to Star, Personal Best)Assist with internal newsletters and announcementsSupport special events such as food trucks, blood drives, and town hallsGeneral HR SupportProvide administrative and operational support to the VP of Human ResourcesSupport HSE initiatives as neededAssist with ad hoc HR projects and initiativesRequirementsAssociate's degree or equivalent experience in Human Resources, Business Administration, or related field preferred1–2 years of HR, administrative experienceStrong attention to detail and organizational skillsExcellent communication and customer service skillsAbility to handle confidential information with discretionProficiency with HRIS systems; Paylocity experience strongly preferredProficient in Microsoft Office (Excel, Word, Outlook)