Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team in Concord, California in a contract-to-permanent capacity. This position is ideal for someone who thrives in a fast-paced accounting environment and can manage a large volume of invoice activity with accuracy and consistency. The role will support vendor payment processes, collaborate with internal teams on invoice and purchase order questions, and help maintain organized, reliable accounts payable records.

Responsibilities:
• Process the full accounts payable cycle from invoice receipt through payment preparation while maintaining accuracy and timeliness.
• Review, batch, code, and match invoices to supporting documentation and purchase orders before submission for payment.
• Handle a high weekly volume of invoices, including scanning, verifying, and auditing approximately 300 to 400 entries.
• Investigate and resolve vendor payment concerns, statement discrepancies, and invoice-related issues in a thorough manner.
• Partner with internal departments to clarify billing questions, confirm approvals, and reconcile purchase order details.
• Prepare and support accounts payable accrual activities to ensure expenses are recorded in the proper accounting period.
• Maintain accurate records in large-scale AP environments with substantial transaction volume and vendor activity.
• Use 10-key data entry and intermediate Excel functions such as PivotTables and VLOOKUPs to organize, validate, and analyze payable data.