HR Administrator

Client: Mission-driven NYC nonprofit organization

Title: HR Administrator

Salary: $70,000-$75,000

Location: New York, NY | Flexible hybrid schedule

Job Description:

A mission-driven nonprofit organization is seeking an experienced HR Administrator to join a small, collaborative Human Resources team.

This role has a strong focus on Learning & Development administration, HR systems, and training compliance . The ideal candidate will have hands-on experience working within both an LMS and HRIS , be highly comfortable with technology, and have experience coordinating employee training programs from setup through completion.

The position also supports broader HR administration, light recruiting, onboarding, employee lifecycle processes, reporting, and internal communications.


Responsibilities

• Administer the organization's Learning Management System, including user accounts, enrollments, course and quiz setup, assignments, compliance tracking, reporting, system maintenance, and basic troubleshooting.
• Coordinate employee training assignments and follow up to ensure required courses are completed on time.
• Create and maintain training materials including LMS courses, quizzes, PowerPoint presentations, guides, videos, and employee communications.
• Schedule HR-led and external training sessions, coordinate participants, and maintain accurate attendance and completion records.
• Maintain employee information and documentation within the HRIS.
• Generate HR reports, track activity, and identify trends, discrepancies, or missing information.
• Maintain HR tracking tools, templates, SOPs, presentations, and departmental records.
• Support onboarding, offboarding, employee check-ins, stay interviews, exit interviews, and other HR initiatives.
• Assist with light recruiting activities including job postings, candidate tracking, interview scheduling, reference checks, candidate communication, and first-round interviews for junior-level roles.
• Track HR deadlines, compliance requirements, audits, communications, and assigned projects.

Qualifications

• 3 years of Human Resources experience.
• Hands-on LMS experience is required.
• Hands-on HRIS experience is required.
• Experience administering or coordinating employee training programs.
• Strong technology aptitude and ability to learn new HR systems quickly.
• SharePoint experience.
• Bachelor's degree in Human Resources or a related field.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.