Facilities Manager

New Providence, NJ

Full time

R0101123

Location:

Lantern Hill by Erickson Senior Living

We’re looking for a dynamic and hands-on Facilities Manager to lead two critical departments—Communications and Transportation. In this role, you’ll drive operational excellence, elevate service quality, and create a seamless experience for residents, staff, and the broader community. If you thrive in a fast-paced environment and enjoy leading teams, optimizing processes, and solving problems, this is a great opportunity to make a meaningful impact.

What we offer:

• A culture of diversity, inclusion, equity and belonging, which builds on our mission, vision and values.

• Medical, dental and vision packages, including an annual reimbursement for qualified wellness expenses, personal health coaching and telemedicine options.

• Free access to our on-site Team member Health and Well-Being Centers, plus Well-Being programs, tools and resources for you and your immediate family members.

• PTO Plans, PLUS company paid volunteer hours for eligible team members, in accordance with applicable state law.

• Education assistance, certification reimbursement and access to over 6,000 courses through our online learning library, designed to enhance your current skills and build new ones.

• Growth Opportunities – grow with the company as we open new communities and expand on our existing ones!

Compensation:

• Commensurate with experience between at $83,558.00 - $85,000 annually plus eligibility for annual bonus

How you will make an impact:

• Oversee the daily operations of Communications and Transportation, ensuring efficiency, safety, and exceptional service delivery.

• Partner with the Director to track performance metrics, analyze data, and continuously improve quality and productivity.

• Ensure departments meet financial targets and reporting deadlines.

• Lead both supervisor and team meetings, keeping staff informed, aligned, and engaged.

• Conduct regular quality assurance checks through resident feedback, surveys, and inspections.

• Drive employee performance through coaching, timely evaluations, training, and corrective actions (up to and including termination).

• Champion succession planning and career development for team members.

COMMUNICATIONS AND CUSTOMER SERVICE

• Supervise Communications Front Desk Associates.

• Supervise General Services Coordinators

• Hire and train all Communications and Coordinators staff to provide exceptional customer service.

• Perform ongoing quality assurance for the department to ensure proper service levels.

• Analyze operations of the department in order to improve established procedures.

• Studies prior budget control in order to establish improved financial conditions.

• On call for any problems that may arise.

• Prepare evaluations for the staff.

• Responsible for the planning of meetings for the entire department.

TRANSPORTATION

• Hire and train all drivers (CDL & Non CDL).

• Oversee and endure DOT compliance.

• Ensure all new drivers are trained in operational and safe driving procedures.

• Develop and maintain current pricing policies for routine and customized trips.

• Establish driver schedules for “Off Hours” operation

• Schedule customized trips upon request

• Arrange campus-wide fleet rotation for preventive and corrective maintenance.

• Responsible for obtaining pricing and the purchase of new vehicles and carts campus-wide.

• Oversee the Transportation Department’s dispatching operation

• Evaluate road conditions during inclement weather and decide when to modify/cancel operations or routes.

• Responsible for the necessary billing of trips

• Develop and maintain operational budget for department

• Resolve resident customer complaints regarding private sedan and shuttle service.

What you will need:

• Availability to work weekends and holidays is required.

• Proven ability to supervise and manage large teams.

• Be able to lift and/or move objects weighing up to 25 pounds.

• Experience working in a continuing care environment is preferred.

What We’re Looking For

• Strong leadership skills with the ability to communicate effectively across all levels.

• Experience managing company fleet operations, including vehicle maintenance, DOT compliance, fuel programs, and emergency response services.

• Experience partnering with national fleet management vendors to support fleet performance, maintenance, and compliance initiatives.

• Experience collaborating with resident-led committees and other stakeholder groups to coordinate transportation programs, trip planning, and related initiatives.

• Strong customer service and interpersonal skills, with the ability to effectively manage sensitive situations, de-escalate resident concerns, and resolve issues in a professional manner.

• Proven ability to manage budgets, forecast expenses, and drive operational efficiency.

• Analytical mindset with experience tracking and improving performance metrics.

• Proficiency in Microsoft Office; willingness to learn new systems.

• Knowledge of routing, dispatching, and transportation operations is a plus.

• Ability to multitask, problem-solve, and lead in a fast-paced environment.

Qualifications

• Experience in Communications and/or Transportation Management preferred.

• Knowledge of DOT regulations and safe driving standards required for transportation oversight.

Please note that specific state regulations and requirements may be applicable. These regulations take precedence over the requirements outlined in the job description.

Lantern Hill is a beautiful 20-acre continuing care retirement community in New Providence, New Jersey. We’re part of a growing national network of communities managed by Erickson Senior Living, one of the country’s largest and most respected providers of senior living and health care. Lantern Hill helps people live better lives by fulfilling our promises of a vibrant lifestyle, financial stability, and focused health and well-being services for those who live and work with us. As part of our team, you'll enjoy flexibility and work-life balance to meet your personal and professional goals, and we are committed to providing you with opportunities to learn and grow.

Erickson Senior Living, its affiliates, and managed communities are Equal Opportunity Employers and are committed to providing a workplace free of unlawful discrimination and harassment on the basis of race, color, religion, sex, age, national origin, marital status, veteran status, mental or physical disability, sexual orientation, gender identity or expression, genetic information or any other category protected by federal, state or local law.

Since 1983, Erickson Senior Living’s national network of managed communities has been devoted to one mission—helping people live better lives. If you're driven to make a difference and feel passionate about what you do, you'll thrive in an Erickson Senior Living career. Experience a work and social environment beyond the traditional office setting, with access to multiple on-campus dining choices, health and wellness facilities, lush green spaces, and so much more. Come see why we’re among the most respected names in senior living, now serving 27,000 residents with a team of more than 14,000 employees.