Estimating Assistant

Commercial Preconstruction Estimating Assistant

Sachse Construction is seeking a highly organized, detail-oriented, and proactive Commercial Preconstruction Estimating Assistant to support our Preconstruction team throughout the project pursuit, bidding and buying process. This role plays a critical part in coordinating bid activities, maintaining project and Trade Partner information, and assisting with project turnover activities.

The ideal candidate thrives in a fast-paced environment, demonstrates a high level of accountability and professionalism, and enjoys building relationships while supporting multiple priorities and deadlines.

Responsibilities include:

• Opportunity & Bid Support
• Enter and maintain pursuit and project information across company platforms, including CRM systems, BuildingConnected, time-tracking software, and shared drives.
• Order plans, specifications, and bidding documents.
• Coordinate part of the bid and proposal activities, including bid bond requests, Newrooms notifications for additional advertising, bid deliveries, and submissions.
• Create, compile, organize, and maintain project documents electronically and print.
• Update project status and related tracking systems as opportunities progress.

• Trade Partner Coordination
• Solicit and secure Trade Partner participation through phone calls, emails, and other outreach efforts.
• Identify qualified and specialty Trade Partners through industry and manufacturers resources.
• Collect and maintain information required for Trade Partners setup and prequalification.

• Reporting & Project Award Support
• Maintain estimating reports and bid activity logs.
• Coordinate internal award announcements and project notifications.
• Archive project files and maintain organized project records.

• Team & Administrative Support
• Provide administrative support to the Preconstruction team.
• Coordinate weekly team meeting logistics, food orders, and team events.
• Support Trade Partner appreciation events and department initiatives.
• Maintain department organization and document management standards.
• Collaborate with and maintain strong working relationship with the Executive Assistant to the department VP to ensure team efficiency.

• May be Asked to Assist with:
• Tracking opportunities and maintain accurate reporting throughout the pursuit process.
• Monitoring bid coverage and track Trade Partner participation and responses.
• Enter subcontractor pricing into bid spreadsheets and leveling sheets.
• Prepare agendas and supporting materials for departmental team meetings.
• Support Business Development initiatives through administrative coordination.
• Project turnover activities following award.
• Provide support to other departments and company leadership as needed.
• Fill in on interdepartmental committees.

Qualifications include:

• Construction, estimating, preconstruction, project management, or administrative support experience preferred.
• Strong communication and proofreading skills
• Ability to interact professionally with clients, Trade Partners, and team members to support company goals and a positive culture.
• Excellent organization, time management, and prioritization abilities.
• Resourceful problem solver with strong attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Self-motivated professional who takes initiative and follows through on commitments.
• Strong interpersonal skills with the ability to handle confidential and sensitive matters professionally.
• Proficient in Microsoft Office Suite, including Excel, Outlook, and Word.
• Experience preferred with Vista, BuildingConnected, PlanGrid, CRM platforms, and other construction software.

Disclosure

Our company is proud to be an equal opportunity workplace that is strives for inclusion. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other protected group. If you have a disability or special need that requires accommodation, please let us know by contacting our VP of People, Myra Ebarb, at View email address on click.appcast.io from People and Perks with any questions or requests for accommodation.

To all recruitment agencies: We do not accept non partner agreement agency resumes. Please do not forward resumes to our team members, partners, or any other company location. We are not responsible for any fees related to unsolicited resumes.