Administrative Assistant

Job Description

Job Description

We are looking for a highly organized part-time Administrative Assistant to provide support to senior leadership in Columbus, Ohio. This is a contract position expected to continue through the end of the year, with a hybrid schedule that includes remote work on Mondays and Fridays and onsite support Tuesday through Thursday. The role is best suited for someone who can manage changing priorities, coordinate executive activities, and keep daily operations running efficiently through strong administrative support.

Responsibilities:

• Oversee scheduling for senior leaders by coordinating appointments, resolving calendar conflicts, and maintaining well-organized daily plans.

• Create meeting agendas, assemble background materials, and ensure participants have the information needed in advance.

• Record discussion points during meetings and distribute clear follow-up notes and action items to relevant stakeholders.

• Arrange conference rooms, organize meeting logistics, and help ensure sessions run smoothly from start to finish.

• Review documents for completeness and accuracy while providing day-to-day administrative support to the leadership team.

• Assist with presentation development and help prepare clear communication materials for executive use.

• Coordinate travel plans and conference-related details when leadership support is needed for upcoming events.

• Handle general office support tasks, including phone coverage, data entry, and other administrative duties that help the team operate effectively

• At least 3 years of experience in administrative support, executive assistance, or a similar office-based role.
• Demonstrated ability to manage schedules, balance multiple assignments, and stay organized in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally with leadership and staff.
• Proven discretion in handling sensitive information and maintaining confidentiality.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Teams.
• Experience preparing meeting documentation such as agendas, notes, and follow-up communications.
• Ability to support a hybrid work model and work approximately 25 hours per week on a part-time schedule.