Marketing Project Coordinator (Hybrid preferred but open ...

Job Description

Job Description

We are looking for a detail-oriented Marketing Project Coordinator to support customer-focused marketing initiatives for a scientific instrument manufacturing organization in Mendota Heights, Minnesota. This Long-term Contract position will guide creative projects from intake through delivery, helping teams stay aligned on timelines, approvals, and execution across campaigns, digital content, video, and web-based materials. The role partners closely with marketing, internal creative teams, channel stakeholders, and external agencies to keep work moving efficiently while maintaining quality and consistency throughout the customer buying journey.

Responsibilities:
• Coordinate customer-facing marketing projects across internal teams, channel partners, and outside agencies to keep deliverables progressing on schedule.
• Translate marketing briefs into organized project plans, outlining timelines, milestones, channels, and required outputs within the workflow system.
• Track assignments, due dates, approvals, and project status updates, ensuring all contributors have visibility into priorities and next steps.
• Review team capacity and project demands, then flag scheduling conflicts or resource gaps and recommend timeline adjustments when needed.
• Facilitate kickoff discussions and recurring pipeline meetings to align stakeholders on scope, deadlines, and production priorities.
• Provide timely communication on project health, including risks related to deadlines, workload balance, or missing assets.
• Ensure designers, channel partners, and agencies receive the information, creative inputs, and supporting materials needed to complete their work effectively.
• Support the delivery of multi-channel marketing initiatives such as campaigns, sell sheets, video assets, and website-related projects while upholding quality standards.
• Help administer the project management and workflow platform, including maintaining accurate records, generating reports, and supporting process consistency.
• Build strong working relationships across marketing and partner teams, using a practical, solutions-focused approach to resolve issues and escalate concerns when appropriate.• Previous experience coordinating projects in a marketing, creative, or campaign-driven environment.
• Proficiency with project management or workflow tools, with the ability to maintain schedules, task lists, and reporting dashboards.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders at the same time.
• High level of attention to detail and commitment to producing accurate, high-quality work.
• Effective communication and interpersonal skills for collaborating with internal teams, channel partners, and third-party agencies.
• Ability to interpret project information and reporting data to support planning, resource coordination, and timeline management.
• Working knowledge of marketing deliverables such as website content, video production, campaign materials, and customer-facing communications.
• Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint.