Nutrition Services Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II reports directly to the respective Department Lead and helps to ensure that the department is partnering collaboratively with schools, families and staff to enable equitable outcomes for all children. Specifically, the Administrative Assistant II provides efficient and effective customer service to all department staff and other district stakeholders, manages clerical and other administrative processes and coordinates district/department reports and other projects as required. The Administrative Assistant II remains current on department policies and procedures, can work under limited supervision and plays a critical role in keeping the department running smoothly.

SPECIFIC DUTIES & RESPONSIBILITIES:

• Prepares a variety of correspondence, reports and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
• Compiles data including work orders, budget and personnel information for the purpose of preparing reports or processing requests.
• Coordinates assigned projects and/or program requirements including but not limited to proper distribution of materials to a variety of departments, maintaining the department website, monitoring grant requirements, processing student enrollment and other paperwork - in a timely fashion.
• Conducts research and presents on current practices, policies and education code to keep the district in good standing and to improve and refine department programs and policies.
• Processes timesheets, purchase orders and other paperwork as required by the department's programs and strategic priorities/functions.
• Responds to a wide variety of inquiries from internal and external parties - including but not limited to staff, parents, students, public agencies and vendors - for the purpose of providing information, facilitating communication among parties and/or providing direction.
• Ensures adequate inventory of supplies and materials which includes purchasing supplies/materials and managing logistics for delivery to the appropriate stakeholder or event.
• Maintains a variety of manual and electronic documents files and records in accordance with established administrative guidelines and legal requirements.
• Participates in department and/or in-service meetings and disseminates information as appropriate.
• Translates materials with accuracy and timeliness as applicable.
• Performs a range of secretarial and clerical duties including but not limited to routing incoming mail, preparing outgoing mail, making copies, scheduling/calendar management, event logistics, travel and data entry - with accuracy and in a timely fashion.
• Greets visitors and ascertains the nature of their visit for the purpose of directing them to the appropriate resource or person.
• Performs any other duties as assigned.

QUALIFICATIONS:

• Education: A high school diploma or GED required.
• Experience: Three (3) years of increasingly responsible experience in clerical work.
• Language Skills: Reads and interprets general business and professional journals, technical procedures, or regulations. Writes reports, correspondence, and manuals. Effectively presents and responds to questions from managers and the public.
• Mathematical Skills: Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ratio, and percent and draws and interprets bar graphs.
• Reasoning Ability: Solves practical problems and deals with a variety of concrete variables in situations where only limited standardization exists. Interprets a variety of instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: Microsoft Office, Google Drive and additional which varies by department.

Terms Of Employment: Twelve-month year (July 1 to June 30) Salary and Benefits: Starting salary: $4,953.30 or $23.81/hour Benefits include: Medical and Dental Insurance Life Insurance and Long-term Disability Illinois Municipal Retirement (IMRF) Pension plan Flexible Benefits Plan 12 Sick Days 2 Personal Days 15 Discretionary Vacation Days 5 Designated Vacation Days Employee Assistance Program

Selection Process: Qualified applicants will be contacted for an interview. Every Child, Every Day, Whatever It Takes

Evanston/Skokie School District 65