Management Analyst

Summary

The position serves as a senior resource for administrative operations providing guidance on complex management and operational matters, coordinating resources across organizational boundaries, and ensuring services are delivered efficiently, consistently, and in accordance with applicable federal regulations, and Departmental policies, procedures, and requirements.

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Duties

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As a Management Analyst, you will :

GRADE 13

• Budget & Financial Execution : Coordinate the monitoring and analysis of organizational budget spend plans, identify potential funding shortfalls, and serve as a fund certifier to ensure obligations align with approved plans and federal statutory requirements.
• Management Analysis: Conduct independent studies, surveys, and assessments of administrative processes or organizational structures to identify operational deficiencies and recommend efficiency improvements to the supervisor.
• Administrative Coordination: Administer operating-level personnel operations (including position management and staffing projections), coordinate logistical resource requirements (such as office space and property accountability), and serve as the organization's Training Officer.
• Problem Solving: Perform sensitive troubleshooting assignments under standard supervisory oversight, resolving management problems and emerging issues across organizational boundaries.

GRADE 14

• Strategic Financial Direction: Serve as a recognized financial authority and senior advisor to executive leadership on short- and long-term budget planning, enterprise-wide resource allocation strategies, and multi-million-dollar fund certification.
• Enterprise-Wide Program Evaluation: Independently plan, schedule, and lead massive organizational evaluations or high-impact process assessments, utilizing strategic data and changing management theories to establish fundamental management policies that impact agency goals.
• Strategic Portfolio Oversight: Provide senior-level oversight for overarching administrative portfolios, including complex workforce transitions, labor relations compliance, large-scale facilities management, and enterprise professional development programs.
• Autonomous Troubleshooting: Formulate, recommend, and implement critical, high-priority management approaches and resource strategies with complete autonomy, serving as an expert interpreter of regulatory guidance whose recommendations are normally accepted without significant change.

The ideal candidate is a highly autonomous professional who serves as a recognized authority on complex federal administrative, budgetary, and operational programs. The candidate has expert experience in federal budget formulation, execution, and fund certification, alongside a proven ability to provide strategic financial counsel to executive leadership. The candidate is an expert evaluator who can independently conduct enterprise-wide program studies and implement strategic change management solutions to optimize efficiency. Additionally, the candidate brings comprehensive oversight experience in workforce planning/human resources management, complex logistics, and organization-wide professional development. Operating with complete independence and diplomatic tact, they excel at resolving high-priority, sensitive organizational challenges across structural boundaries.

Requirements

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Conditions of employment

• You must be a U.S.Citizen and eligible for consideration.
• You must meet specialized experience to qualify.
• Required documents must be submitted by the closing date.
• Submit application and resume online by 11:59 PM EST on the closing date.

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance the organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

CONDITIONS OF EMPLOYMENT:

• SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
• GOVERNMENT TRAVEL CARD: This position involves travel. A government contractor-issued travel card will be issued and must be retained for official business only.
• PCS/RELOCATION/RECRUITMENT: Permanent Change of Station (PCS), Relocation, and Recruitment Incentive authorization varies by position/selection and a service agreement may be required.
• PROBATIONARY PERIOD: You must complete a one-year probationary period (unless already completed).
• SUPERVISORY PROBATIONARY PERIOD: You must complete a one-year supervisory probationary period (unless already completed).
• TIME-IN-GRADE: Federal applicants must have served 52 weeks at the next lower grade in the competitive or excepted service in the executive branch to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.

Qualifications

To meet the minimum qualifications for this position, you must meet the specialized experience qualifications for the grade at which you are requesting consideration.

To qualify for the Grade 13 , you must have at least one year of experience equal or equivalent to the GS-12, it must include:

• Experience evaluating the long-range effectiveness and productivity of enterprise-wide administrative programs, including diagnosing systemic organizational deficiencies, designing workflow optimization frameworks, and advising senior management on corrective strategies.
• Experience serving as a programmatic authority over enterprise-level automated administrative systems, including developing time and attendance compliance policies, governing physical property accountability frameworks, and directing complex organizational onboarding initiatives.
• Experience directing organization-wide compliance or employee benefit initiatives, which includes serving as the final programmatic approving authority, interpreting statutory or regulatory requirements, and enforcing compliance standards across diverse organizational lines. Experience in liaising with leadership, supervisors, and HR to track staffing actions, monitor deadlines, and ensure compliance with established policies and procedures.

To qualify for the Grade 14, you must have at least one year of experience equal or equivalent to the GS-13, it must include:

• Experience serving as a designated fund certifier and senior advisor to executive leadership on budget formulation and resource allocation strategies for an enterprise-level portfolio, which includes independently executing corrective actions to mitigate funding shortfalls or execution risks across an organization.
• Experience leading cross-functional organizational studies and process assessments, utilizing strategic data analytics and change management frameworks to establish fundamental management policies impacting personnel across an enterprise.
• Experience directing corporate administrative operations and workforce planning, which includes providing executive-level oversight for personnel actions, managing large-scale facilities or infrastructure transitions, and administering organization-wide training initiative. Experience coordinating human capital activities, including workforce planning, recruitment, position management, onboarding, and performance management.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

Financial Management

1. Comprehends organizational financial processes, manages program budgets, oversees procurement, monitors expenditures, and applies cost-benefit analysis for priority setting.
2. Aligns with the requirement to serve as a fund certifier providing senior oversight for budget formulation and resource allocation.

Administration and Management

1. Knowledge of planning, coordinating, and executing business functions, resource allocation, and production.
2. Corresponds to the broad administrative oversight needed for workforce planning, property management, and serving as organizational Training Office r

Client Engagement/Change Management

1. Knowledge of change management principles, strategies, and the impact of change on organizational culture and processes.
2. Reflects the need for expert knowledge in change management theories and assisting senior managers with paradigm shifts and stakeholder engagement.

For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For additional information about applying to Federal positions, please click on the following link:

All applicants must meet all qualification requirements by the closing date of this announcement.

Education

Additional information

The Fair Chance to Compete for Jobs Act prohibits the Department of Transportation and its Operating Administrations from requesting an applicant's criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Transportation by email at, View email address on click.appcast.io. To learn more, please visit our page at: The Fair Chance to Compete Act | US Department of Transportation

CURRENT OR FORMER FEDERAL APPLICANTS: You must submit SF-50(s) that verify your highest competitive grade, full performance level, and federal applicant eligibility. To prove you meet the 52-week time-in-grade requirement for the highest grade level requested, you must submit SF-50 documentation showing a sequential 52-week period. Box 4 of the SF-50 must show an effective date at least 52 weeks prior to the job announcement closing date. Do not submit an award SF-50 or a current-year pay adjustment SF-50, as these generally do not verify grade, eligibility, or the full 52-week requirement. To ensure your application passes HR validation, you are highly encouraged to combine and upload the following required SF-50 documents into a single PDF:

• The SF-50 showing when you were originally appointed or promoted to your qualifying grade level (establishing the start of your 52-week timeline) OR subsequent SF-50 (such as a Within-Grade Increase, promotion, or award) dated at least 52 weeks later.

Warning on Incomplete Documentation: Submitting only an annual general pay adjustment SF-50 or an award SF-50 by itself is insufficient, as these individual documents do not track or prove your original entry date into that grade. If your documentation fails to conclusively prove a full 52-week history at the next lower grade, you will be rated Ineligible for that tier.

This announcement may be used to fill additional positions if similar vacancies occur within 90 days of the issue date of the referral certificate.

NON COMPETITIVE APPLICANTS: If requesting concurrent consideration for Non-competitive (NC) appointment eligibility, you must provide the appropriate SPECIAL APPOINTING AUTHORITY DOCUMENTS, such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments.

DISPLACED EMPLOYEES: If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP), you must meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 80) and provide all of the following documents:

• your most recent performance appraisal,
• the proof of eligibility letter from the Agency, and
• your most current SF-50, displaying current series and grade.

Note: Uploading documents to USAJobs does not automatically attach them to this application. You must review and verify that all files are successfully transferred to our system before final submission.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.