Administrative Assistant Entry Level

Job Description

Job Description

This position supports the Office Manager providing essential Administrative support.

Hourly Paid Position

Job Responsibilities

· Assists with general office duties: Filing, answering phones, etc.

· Assists with entering invoices.

· Assists Office Manager as necessary.

· Update travel and/or purchasing log accordingly.

· Assists with entering Expense Reports within QuickBooks.

· Creates and submits Purchase Orders to vendors.

· Helps apply for new credit lines for new vendors, obtain W9’s, ISO Certificates and ACH information for all vendors.

· Helps accommodate travel arrangements for employees and/or contractors

(Flights, hotels, and car rentals.)

· Procurement duties when necessary.

· Assists others department as necessary.

· Other duties as assigned.

· QuickBooks savvy (preferred but not mandated).

Job Requirements

· High School Diploma/GED preferred and a minimum of 2 years administrative experience

· Dependability a MUST- Hours are 8am to 5pm with 1hr lunch.

· Proficiency in Microsoft Excel, PowerPoint, and Word (QuickBooks proficient preferred)

· Motivated self-starter

· Must have excellent communication skills and be detail Oriented

· Ability to prioritize tasks and organize

· Ability to multi-task and perform outside of job description

EOE Statement

HPI Energy Services, LLC is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

\nCompany Description

HPI Energy Services can trace its origins back to Hawker Siddeley Dynamics Engineering (HSDE) and Vosper Thornycroft (VT). HSDE developed a range of electronic gas turbine controllers for industrial and marine use in the 1960’s and was later acquired by VT in 1995. When VT Controls withdrew from the industry in 2002 a team of former VT executives and senior engineers continued the business and formed HPI, LLC to provide control systems and mechanical services to industrial gas turbine users worldwide. In 2018 HPI Energy Services separated from HPI, LLC to form a new engineering entity who continue to offer exceptional turbine services and PLC based control systems, as well as offering control system and SCADA expertise to other industries such as: Hydro-Electric Plants, Water and Wastewater Treatment, Liquefied Natural Gas (LNG), Oil & Gas, Marine, and Nuclear.

Company Description

HPI Energy Services can trace its origins back to Hawker Siddeley Dynamics Engineering (HSDE) and Vosper Thornycroft (VT). HSDE developed a range of electronic gas turbine controllers for industrial and marine use in the 1960’s and was later acquired by VT in 1995. When VT Controls withdrew from the industry in 2002 a team of former VT executives and senior engineers continued the business and formed HPI, LLC to provide control systems and mechanical services to industrial gas turbine users worldwide. In 2018 HPI Energy Services separated from HPI, LLC to form a new engineering entity who continue to offer exceptional turbine services and PLC based control systems, as well as offering control system and SCADA expertise to other industries such as: Hydro-Electric Plants, Water and Wastewater Treatment, Liquefied Natural Gas (LNG), Oil & Gas, Marine, and Nuclear.