Office Manager

Job Description

Job Description

Office Manager (West Chester, PA)

Taylor’s Music Store is a family-oriented, full-line modern music store offering sales, service, rentals, and lessons and has been in business over 95 years.  Taylor’s is seeking a full-time Office Manager .  This permanent, full-time Office Manager position will perform general administrative tasks and basic ledger account entries in an in-person, office environment Monday through Friday.

Job Duties and Responsibilities

Core duties and responsibilities include the following.  Other duties may be assigned.

Customer / School / Vendor Account Management

·         Accounts Payable: Reconcile and process vendor payments, store utilities, credit card payments

·         Accounts Receivable: monitors customer and vendor accounts for payments and makes deposits

·         Monitor and make payments for financed and credit line accounts

·         Process school Purchase Orders

·         Manages delinquent customer accounts while interfacing with outside collection agency

Accounting and Tax Processing

·         Reconciles monthly bank statements and credit card statements, makes deposits, monitors bank balances and initiates transfers

·         Pays monthly sales tax and other monthly and/or quarterly taxes with appropriate ledger entries

·         Adjusts inventory (transfer in/out, write-offs) when required with appropriate ledger entries

·         Completes Month-end and Year-End closing procedures

·         Processes 1099 Tax forms

General Administration

·         Distributes all incoming mail

·         Orders store supplies and maintains store copier

·         Maintains all records and contracts per PCI Compliance guidelines

Supervisory

·         Supervise full time Lessons Manager and part time Rental Administrator to ensure all job responsibilities are met

·         Cross train as necessary to cover for office absences

Abilities and Skills

·         Familiar with basic accounting principles and ability to perform basic accounting and ledger entry transactions

·         Proficiency with computers and Microsoft Office programs, including Excel, Word, and Outlook

·         Excellent written and oral communication skills

·         Highly organized and detail oriented with a drive for a high level of accuracy

·         Good interpersonal skills with ability to work with sales staff, management, vendors, and customers

·         Familiar with using computer-based Point of Sale (POS) programs preferred

·         Must exhibit confidentiality practices when working with sensitive information

·         Ability to multi-task and prioritize competing tasks and projects in a fast-paced environment

Job Requirements

·         Minimum High School diploma

·         Associates and/or college degree a plus

·         5 or more years relevant work experience, including basic accounting

Additional Requirements

·         Ability to ascend / descend a flight of stairs

·         Be able to lift up to 10 pounds

Compensation

·         Competitive market-based pay, commensurate with experience and education

·         Comprehensive benefits package including medical /dental / vision coverage, paid time off, and matching 401k plan  

We are an Equal Opportunity Employer.  Please no phone calls or agency submissions.

Taylor's Music Store & Studios is a family owned, full line music store that has served West Chester, PA and surrounding area for over 95 years. Taylor's sells musical merchandise and sheet music, rents school instruments, services all instruments, and provides lessons. We bring joy to people's lives through music!

Company Description

Taylor's Music Store & Studios is a family owned, full line music store that has served West Chester, PA and surrounding area for over 95 years. Taylor's sells musical merchandise and sheet music, rents school instruments, services all instruments, and provides lessons. We bring joy to people's lives through music!