Human Resources Operations Specialist

Job Description

Job Description

HYBRID IN BURLINGTON, MA OFFICE (remote candidates not considered)

The Company:  
It’s not often you get the chance to make a real impact on the lives of others, while expanding your own possibilities. You’ll find that rare opportunity at PharmaEssentia USA Corporation. Join us, and let’s transform lives, together. 

 
PharmaEssentia USA is a rapidly growing biopharmaceutical innovator. We are leveraging deep expertise and proven scientific principles to deliver effective new biologics for challenging diseases in the areas of hematology and oncology, with one product approved in the United States and a diversifying pipeline. We believe in the potential to improve both health and quality of life for patients with limited options today through the combination of rigorous research and innovative thinking. 

 
Founded in 2003 by a team of Taiwanese-American executives and renowned scientists from U.S. biotechnology and pharmaceutical companies, today we are listed on the Taipei Exchange (6446) and are expanding our global presence with operations in the U.S., Japan, South Korea and China, along with a world-class biologics production facility in Taichung. 

 
Position Overview: 
PharmaEssentia is seeking an HR Operations Specialist to support HR Operations and Talent Acquisition Operations across the employee and candidate lifecycle. The role maintains accurate HR and recruiting data, supports HR systems and workflows, coordinates onboarding and offboarding, and drives consistent, efficient operational processes.
The ideal candidate is detail-oriented, systems-savvy, and comfortable working across HRIS, payroll, applicant tracking, reporting, and collaboration platforms, including SuccessFactors, Anaplan, ADP, JazzHR or similar systems, SharePoint, and Microsoft Office tools. Key Responsibilities: HR Operations and HRIS Administration

• Maintain accurate employee records and process lifecycle changes across HR systems, including hires, transfers, promotions, compensation updates, status changes, and terminations.
• Conduct HR data audits and support compliance activities, including document retention, I-9 tracking, audit preparation, data integrity reviews, and organized recordkeeping.
• Generate recurring and ad hoc reports, dashboards, and operational summaries; support HR system testing, upgrades, integrations, and workflow improvements.
• Partner with Payroll, IT, Finance/AP, managers, and HR colleagues to resolve data discrepancies, workflow issues, and process gaps.
• Create and maintain standard operating procedures, checklists, templates, trackers, and workflow documentation; identify opportunities to streamline HR Operations, Talent Acquisition Operations, onboarding/offboarding, reporting, and vendor processes.

Talent Acquisition Operations and Recruiting Coordination

• Post approved openings and maintain accurate requisition, candidate, interview, feedback, and recruiting documentation in JazzHR or other designated systems.
• Coordinate interviews after recruiter screens, including candidate communication, calendar logistics, changes, day-of support, feedback collection, references, candidate travel, and offer approval tracking.
• Maintain recruiting files, SharePoint materials, templates, and trackers to support a consistent and organized hiring process.

Onboarding and Offboarding

• Coordinate end-to-end onboarding and offboarding, including documentation, background checks, system access, workflow tasks, cross-functional handoffs, and required records.
• Create onboarding tickets, schedules, and communications and coordinate new hire logistics, including onboarding meetings, Burlington Day 1 activities, internal announcements, and welcome items, in partnership with IT, Benefits, Payroll, HR, and hiring managers.

Vendor, Procurement, and Administrative Support

• Support recruiting agency contracts, vendor agreements, procurement requests, purchase orders, invoice tracking, and payment follow-up in coordination with Legal, Finance/AP, HR, Talent Acquisition, and external vendors.
• Provide administrative and coordination support to HR Operations and Talent Acquisition while maintaining accurate, organized HR, recruiting, onboarding, vendor, and process documentation.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.
• 3+ years of experience in HR operations, HRIS, HR administration, recruiting operations, talent acquisition coordination, onboarding, or a related area.
• Experience with HR systems such as SuccessFactors, Anaplan, ADP, or similar platforms; ATS experience such as JazzHR, Greenhouse, Workday Recruiting, or SuccessFactors Recruiting preferred.
• Advanced Microsoft Excel skills and experience with reports, trackers, dashboards, and confidential information.
• Strong analytical, organizational, communication, and problem-solving skills, with high attention to detail and the ability to manage multiple priorities and stakeholders in a fast-paced environment.
• Experience supporting multi-state, complex, pharmaceutical, biotechnology, life sciences, or healthcare organizations preferred.

Core Competencies:  HRIS and HR data management • Recruiting operations and ATS support • Employee lifecycle coordination • Reporting and operational tracking • Process improvement and systems optimization • Vendor/procurement coordination • Discretion and follow-through

The expected salary range for this position based on greater Boston, MA location is $93,840-122,400. Actual salary pay will be based on multiple factors, including geographic location, experience, qualifications, and other job-related factors permitted by law. 

Benefits of working with our team:
PharmaEssentia USA strives every day to improve the lives of patients as well as our employees. As a valued member of PharmaEssentia USA, you will enjoy the following benefits:

• Comprehensive medical coverage
• Dental and vision coverage
• Generous paid time-off
• 401(k) retirement plan with competitive company match
• Medical & Dependent Care Flexible Spending Account
• Up to $150 monthly cell phone reimbursement
• Employee Assistance Program

At PharmaEssentia USA, we are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. PharmaEssentia USA believes that diversity and inclusion among our team are critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.  

PharmaEssentia does not accept unsolicited agency resumes. Staffing agencies should not send resumes to our HR team or to any PharmaEssentia employees. PharmaEssentia is not responsible for any fees related to unsolicited resumes from staffing agencies.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

At PharmaEssentia, our goal is to treat as many people with cancer as possible. That means challenging the status quo with better science that leads to better lives. By joining our team, you will not only expand your own possibilities, but you will contribute to expanding options for people with cancer.

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