Facilities Operations Specialist

Facilities Specialist

As the Facilities Specialist, you will oversee the daily operations, maintenance, and security of the facility, ensuring buildings, grounds, and equipment are safe, compliant, and operating efficiently. You will be responsible for supporting budgets, supervising maintenance staff, coordinating with vendors, handling contracts, and ensuring compliance with health, safety, and environmental regulations. To succeed, you should be highly organized with strong communication and customer service skills. This position reports into the Real Estate & Facilities Lead.

The Facilities Team is part of the Human Resource organization which is responsible for maintaining and improving the physical environment for Symbotic. The team prioritizes safety for everyone in the building, ensuring compliance with regulations and maintenance, overseeing building services, while ensuring a functional work environment for all employees.

Coordinate and oversee the maintenance of the company's facilities, including office spaces, robotics labs, production areas, and common areas.

Ensure the proper functioning of all building systems (HVAC, electrical, plumbing, etc.).

Manage relationships with external vendors and contractors, ensuring timely delivery of services such as cleaning, repairs, and equipment maintenance.

Track inventory and order office supplies, cleaning materials, and maintenance parts as needed.

Assist in managing the facilities budget, including tracking expenses and recommending cost-effective solutions.

Work with the HR, Finance and Operations teams to optimize office layout and space planning based on team needs, new hires, and changing business requirements.

Serve as a liaison between internal teams, including Engineering, HR, and Operations, to ensure smooth and efficient facility operations.

Bachelor's degree or equivalent experience in Facilities Management, Business Administration, or a related field.

Minimum of 2 years of experience in a facilities coordinator or facilities management role, preferably in a technical or industrial setting (robotics, manufacturing, or engineering).

Minimum of 3 years of experience in general maintenance, building systems and general maintenance processes (HVAC, plumbing, electrical, etc.).

Proficient with Microsoft Office Suite; familiarity with facilities management software (e.g., OfficeSpace or similar) is a plus.

Physical ability to inspect facilities, move equipment, and assist with occasional lifting or arranging of materials.

Preferred skill: Project Management, PMP certification but not required.

Position will be onsite and based in Wilmington, MA.

Up to 10% travel may be required. Employees must have a valid driver's license and the ability to drive and/or fly to client and other customer locations.

The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.