Administrative Support Specialist - Journey

Administrative Support Specialist - Journey

Position Information

Job Title - Administrative Support Specialist - Journey

Position Number - 937022

Vacancy Open to - All Candidates

Time-Limited - No

Department Homepage -

Advertising Department - ARTS & SCIENCES-DEAN'S OFFICE

Division - Academic Affairs

Classification Title - 10422 Administrative Support Specialist

Competency Level - 2 - Journey

Working Title - Interdisciplinary Programs Administrative Support Specialist

Number of Vacancies - 1

Full Time Equivalent (FTE) - 1.0

Full Time or Part Time - Full Time

Recruitment Range - $34,602-$49,406

Anticipated Hiring Range - $38,250-$42,500

Salary Grade Equivalency - NC09

Work Schedule - Monday - Friday

Work Hours - 8:00 a.m. – 5:00 p.m.

Position Location (City) - Greenville

Job Category - Staff

Be a Pirate! East Carolina University (ECU) is consistently ranked among the nation's top public universities for its commitment to research, innovation, social mobility, and public service. Classified as a R1 institution by the Carnegie Commission on Higher Education, ECU is among the top 5% of research universities in the United States, an elite designation reflecting the highest levels of research activity, funding, and doctoral output. Founded in 1907, ECU is a public, four-year university located in Greenville, N.C., which is widely regarded as the cultural, educational, economic, and medical hub of eastern North Carolina. Through education, research, healthcare, community engagement, athletics, cultural enrichment, and service, ECU enhances the quality of life for its students, the state and communities around the world. It is a great place to work, teach, and learn. ECU's commitment to impactful scholarship is further demonstrated through its repeated Carnegie Community Engagement Classification (2010, 2015, 2024), as well as its 2024 designation as a Carnegie Leadership for Public Purpose institution. These distinctions recognize the university's leadership in translating research into meaningful community partnerships and measurable societal benefits. The university supports its workforce through a wide range of professional development opportunities designed to foster career growth and skill advancement. Eligible employees also benefit from a comprehensive benefits package that promotes a healthy work-life balance.

Primary Purpose of Organizational Unit - Thomas Harriot College of Arts and Sciences, within the Division of Academic Affairs, is the largest college at East Carolina University and serves as a central academic home for teaching, research, creative activity, and student success across the arts, humanities, social sciences, natural sciences, mathematics, and interdisciplinary fields. The college provides a broad-based education that prepares students to think critically, communicate effectively, engage complex problems, and contribute meaningfully to their communities and professions. The college houses 15 academic departments and offers a wide range of undergraduate and graduate degree programs, including several college-level and interdisciplinary programs that operate across traditional departmental boundaries. Thomas Harriot College also provides the majority of ECU's general education courses, serving students from every college across the university. Through its departments, programs, centers, and auxiliary operations, the college supports academic excellence, interdisciplinary collaboration, research and discovery, and high-impact learning opportunities that advance ECU's mission.

Primary Purpose of Position - The primary purpose of this position is to provide dedicated administrative support for interdisciplinary programs within THCAS, including the PhD in Integrated Coastal Sciences, the Interdisciplinary Doctoral Program in Biology, Biomedicine, and Chemistry, and the Bachelor of Science in Multidisciplinary Studies. These programs operate outside of traditional departmental structures and require administrative support that spans multiple units, offices, and academic processes. This position serves as a centralized point of contact for administrative needs that have previously been managed across multiple departments or by faculty program coordinators, creating a need for a more consistent and coordinated support structure. This administrative professional coordinates key functions such as recruitment activities in partnership with the Office of Admissions and the Graduate School; assistantship budget management in collaboration with the Graduate School; student travel and purchasing in support of doctoral research; coordination of high-impact practices to promote student retention and success; enrollment management and student registration across multiple departments; and facilitation of recordkeeping and reporting, including graduate milestone tracking. While these functions are typically supported at the department level, centralizing this role for college-level interdisciplinary programs enhances efficiency, consistency, and overall program effectiveness.

Minimum Education, Knowledge, Skills, and Experience - High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

License or Certification required by statute or regulation - None

Preferred Education, Knowledge, Skills, and Experience - Familiarity with ECU specific software, including the following: Banner, PORT, Xtender, Wordpress, ECUBIC, Microsoft Power BI; Experience in higher education administration; experience supporting graduate or interdisciplinary academic programs; familiarity with student records, enrollment, admissions, assistantships, purchasing, travel, or budget processes; strong Excel and data management skills; and demonstrated ability to work independently across multiple units while maintaining accuracy, confidentiality, and professional communication.

License or Certification required by the Department - None

Special Instructions to Applicant - Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.

Additional Instructions to Applicant

Job Open Date - 07/28/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. - 08/11/2026

Open Until Filled - No

Quick Link for Direct Access to Posting -

Alternate option - If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement - East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at View phone number on click.appcast.io (Voice/TTY) or ADA -View email address on click.appcast.io.

Eligibility for Employment - Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity - If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at View phone number on click.appcast.io or toll free at View phone number on click.appcast.io or