Project Coordinator II

What We're Looking For Barge Design Solutions, Inc . is seeking a motivated Project Coordinator to join our team in Atlanta, GA. In this role, you will take an active part in delivering meaningful infrastructure solutions that directly impact the communities we serve, while also supporting the day-to-day operations of our Atlanta office (Vinings). You'll have the opportunity to work on projects while collaborating with experienced engineers, as well as play a key role in keeping our office running smoothly. If you're looking for a role that allows ownership of project work, contributes to a collaborative office environment, and make a difference in your community, this is the opportunity for you. Responsibilities Manage document control processes, including filing, scanning, electronic records management, and hard-copy document production. Coordinate project meetings, communications, and administrative activities to support successful project delivery. Administer quality management procedures for project documentation and deliverables, including editorial review, proofreading, formatting, and compliance checks. Povide contract administration and procurement support throughout the project lifecycle. Create, maintain, and organize specifications, technical documentation, and project records. Process subcontractor invoices and coordinate vendor payment activities. Manage Request for Information (RFI) and submittal workflows, ensuring timely review and distribution. Compile project reports, documentation packages, and project closeout materials. Enter and maintain fee proposals within the fee review system. Support proposal development efforts by maintaining templates, coordinating inputs, and tracking submission requirements. Enter and monitor Estimate-to-Complete (ETC) hours within the BST Resource module. Track project progress, including percentage complete, budget utilization, and cost performance. Maintain earned value management (EVM) tracking tools and reporting, where applicable. Document project scope changes and support change management processes. Set up projects, budgets, and project enrollments within BST. Maintain project management documentation, including project management plans, risk registers, change logs, action item registers, and related records. Develop, update, and monitor project schedules to support project planning and execution. Enter and maintain resource planning information within eResource and BST systems.Support daily office operations, including meeting coordination, event planning, mail distribution, fleet vehicle coordination, and administrative support for office leadership. Education & Experience Qualifications High school diploma or GED required; bachelor’s degree preferred. 2–5 years of project coordination, project administration, or related experience. Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and SharePoint. Advanced Adobe Acrobat skills; Bluebeam experience preferred. Strong knowledge of document control and document management systems. Experience with project management software and tools preferred, including BST, Autodesk Construction Cloud (ACC), SpecLink, SpecsIntact, and Bentley ProjectWise. Working knowledge of construction and engineering processes, terminology, and project delivery methods. Strong analytical, organizational, and problem-solving skills. Excellent verbal and written communication skills with the ability to interact effectively with clients, project teams, and stakeholders. Demonstrated ability to manage multiple priorities and projects in a fast-paced environment. Highly detail-oriented with strong follow-through, accuracy, and accountability. Proven ability to work independently while contributing effectively within a collaborative team environment. Why join us? Barge Design Solutions, Inc., is an engineering and architecture firm with diverse in-house multidisciplinary practice areas. The employee-owned company is more than 650+ people strong and serves clients nationwide from multiple U.S. locations. Barge is ranked on Engineering News-Record (ENR)’s Top 500 Design Firms and Architectural Record’s Top 300 Architecture Firms and is a certified Great Place To Work®. Our Primary Purpose For Being In Business Is Ultimately To Create a Better Life By Unleashing The Potential Of Our People, Clients And Communities. This Purpose Is Supported By Our Company’s Core Values Because At The End Of The Day, Barge CARES Collaborate – Help and expect help. Teamwork is essential in what we do. Authentic – Honesty, integrity and trust are at the heart of everything we do. We are who we say we are. Responsible – We are accountable for our work, our attitude, and our actions. We make Barge better. Excellence – We go all in and expect more of ourselves than others expect of us. Service – We are humble. We use our gifts in service of others. We believe that if we are living out our purpose for being in business and integrating our values into everything we do, we will ultimately achieve our vision to be the firm best known for being selected when it matters most. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. Equal Opportunity Employer/Veterans/Disabled #J-18808-Ljbffr Barge Design Solutions