Project Coordinator

Job Description

Job Description

The Dept. of Administrative Services (DOAS) is are seeking a project coordinator to support the Project Management team and related technology initiatives.

Job Responsibilities:
Plan, organize, and integrate cross-functional information technology tasks to deliver specific results to customers on time.
Schedule meetings, record and distribute project meeting minutes.
Monitor and track project documentation and deliverables.
Send follow-ups as necessary to ensure project activities are completed in a timely manner.
Work with project managers and business teams to document and manage project scope and high-level requirements.
Perform project tasks (gathering requirements, facilitating design discussions, overseeing application development, testing, training, and roll-out schedules) as required to keep projects on track.
Keep project status and resource forecasts current in reporting tools.
Use reporting tools to keep customers informed of project status and to schedule upcoming work.
Aiding in the development of status reporting, communication material such as emails, newsletters, or PowerPoint presentation, updating project schedules and Risks, Actions, Issues, Decisions (RAID) log
Provide customer management responsibilities, including managing expectations, communicating project status, and reporting on lessons learned and retrospective findings.
Maintain effective communication and working relationships with project team members.
Other responsibilities per management discretion.

Skills and Competencies:
Advanced skills using Microsoft Office tools (Teams, Word, Excel, PowerPoint, Outlook, etc.) and Asana
Excellent written, oral, and presentation skills
Strong organizational, analytical, and problem-solving skills
Ability to effectively communicate with various stakeholder groups: executive management, business, and technical teams.
Ability to multi-task.

Minimum Qualifications:
Three years of recent, verifiable, relevant project management experience.

Preferred Qualifications:
Prior experience implementing large-scall programs.
Prior experience implementing business processes in a government organization
Certification as Professional Project Manager (PMP) or Certified Associate in Project Management (CAPM)
Local candidates only. The selected candidate will need to attend onsite meetings as required.