Marketing Project Coordinator

Overview At CDH Partners, we know each client's goals are completely unique. That's why we collaborate closely with every client to understand their individual needs and vision – whether it's architecture, interior design, or master planning. As a nationally recognized, woman-owned design firm, our diverse team of architects, interior designers, engineers, and specialists believes the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving. Our building designs are born from true collaboration – blending your vision with our creative architecture, the latest technology, and comprehensive industry research. We're seeking a strategic and creative Market Project Coordinator to play a vital role in supporting our business development and marketing strategies. This dynamic position manages the proposal/qualifications development process, produces compelling marketing collateral, and contributes to CDH\'s brand presence through social media, conference readiness, and award submissions. You\'ll work collaboratively across teams to ensure high-quality deliverables that showcase our firm\'s expertise and win new business. What You\'ll Do Proposal Development and Submission Management Plan and lead proposal kick-off meetings, creating action plans and timelines for successful submissions Manage proposal timelines by communicating with and collecting content from team members (project profiles, cover letters, etc.) Produce drafts for review, incorporate customized content, and make edits for final review and revisions Print, assemble, and submit final proposals in strict compliance with all RFP/Q instructions and criteria Escalate challenges and communicate impacts on proposal timeline and quality to the proposal team Team Marketing Material Production and Maintenance Create and/or procure marketing materials (market segment brochures, branded materials, special-order items, etc.) Produce brochures to target prospective client/project needs Create and file Brochure Sheets and Project Profile Sheets for all finished projects Maintain backstock of marketing materials Ensure CDH brand standards are maintained across all mediums (proposals, brochures, presentations, communications) Social Media and Email Campaigns Lead strategy and ideation process for all marketing initiatives and campaigns Regularly collect and/or produce social media content (photos, stories, employee spotlights, etc.) Coordinate with staff and manager to establish content calendar in advance Coordinate email campaigns and participate in creation of graphic and written content for target audiences Conference Readiness Work with project leaders to identify potential conferences and maintain conference calendar Coordinate registration and travel arrangements for selected conferences Implement customized-branded approach to each conference through marketing collateral (email campaigns, premium orders, PowerPoint presentations, raffle cards, signage) Collect and prepare booth setup materials (presentations, monitors, leave-behinds, premiums, etc.) Organize client dinners/hospitality events (sponsors, venue, food, invitations, RSVP management) Complete CRM entries of new contacts with follow-up activity reminders and draft thank you notes General Marketing and Administrative Assistance Provide general marketing support including scheduling project photography and assisting at photo shoots Assist with special events, including event registration, travel arrangements, and procurement/shipping of materials Support award submissions and competitions in which CDH is participating Ensure deadlines are established and met; manage upward Work closely with marketing, business development, and project delivery staff when producing proposals Collaborate with staff to collect, edit, and produce graphically cohesive resumes, project sheets, and proposal materials Maintain accuracy of CRM System and database resources Manage vendors and interns as needed Requirements Required Qualifications 2-3 years of experience in marketing, proposal coordination, or related field Strong ability to identify and obtain time-sensitive proposal materials from internal and external sources Proven ability to create and maintain professional relationships with staff, leadership, consultants, and vendors Experience managing team deliverables and escalating challenges that may impact timelines or quality Strong written and verbal communication skills with persuasive abilities Intermediate skills in Microsoft Office, Adobe Acrobat, data management systems, and internet research Knowledge of Deltek (Opportunities, CRM Activity Manager), Open Asset, and general data entry Experience with Mailchimp and other marketing platforms Ability to operate marketing office equipment for cutting, binding, and assembling professional printed materials Extremely organized and detail-oriented with ability to coordinate multiple high-priority projects simultaneously Ability to follow complex processes and deliver high-quality products under tight deadlines Strong proofreading skills for technical accuracy and visual consistency Excellent research and procurement abilities Ability and willingness to independently transport and deliver proposals within Metro-Atlanta area (30-mile radius) Knowledge of shipping procedures (FedEx, UPS, USPS, courier services) Creative graphic design abilities Intermediate to Advanced skills in Creative Cloud Suite (InDesign, Illustrator, Photoshop, Adobe) to include Canva Desired Qualifications Associate or bachelor\'s degree in marketing preferred 1-2 years of specific AEC (Architecture, Engineering, Construction) industry experience preferred Knowledge of marketing vendor resources Experience with marketing automation platforms and CRM systems Event planning and coordination experience Strong knowledge of firm history and projects Physical Requirements This position involves primarily office-based work with occasional local travel for proposal deliveries and conference support. Physical demands include: Extended periods of sitting at a desk and computer workstation Standing, walking, and occasional bending/reaching Lifting materials up to 20 lbs. occasionally Daily teamwork and individual work responsibilities Local travel within Metro-Atlanta area (30-mile radius) for proposal deliveries Occasional conference travel and setup assistance Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Why Join CDH Partners? Strategic Impact: Your work directly influences our business development success and shapes how clients perceive our firm\'s capabilities and brand. Creative Freedom: Lead marketing strategy and ideation while working with cutting-edge design tools to create compelling visual content. Collaborative Culture: Work closely with talented architects, designers, and business development professionals in a supportive, team-oriented environment. Diverse Responsibilities: No two days are the same – manage proposals, coordinate conferences, develop social media content, and support award submissions. Professional Growth: Develop expertise in AEC marketing while building relationships across the industry and gaining exposure to high-profile projects. Nationally Recognized Firm: Join a woman-owned design firm with a strong reputation for collaborative excellence and innovative solutions. How to Apply Interested candidates should submit the following: Current resume Portfolio demonstrating marketing materials, proposal work, and/or graphic design capabilities CDH Partners is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. This position description is meant to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employment remains on an "at-will" basis. #J-18808-Ljbffr