Executive Assistant

Executive Assistant

Hybrid | Monday–Thursday Onsite, Friday Remote

We are seeking an experienced Executive Assistant to provide high-level administrative support to a senior executive. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while handling confidential information with discretion.

Responsibilities:

• Manage complex calendars, meetings, and scheduling across multiple time zones
• Coordinate domestic and international travel, including itineraries, hotels, transportation, and logistics
• Prepare meeting agendas, presentations, reports, and other executive materials
• Organize leadership meetings, offsites, team events, and executive communications
• Coordinate with internal teams, senior leaders, and external partners
• Process expense reports and support day-to-day office operations
• Anticipate executive needs and proactively resolve scheduling or administrative challenges

Requirements:

• 5+ years of Executive Assistant or senior administrative support experience
• Experience supporting C-level executives
• Strong organizational, multitasking, and problem-solving skills
• Experience managing complex calendars and international travel
• Excellent written and verbal communication skills
• Proficiency with Google Workspace (Gmail, Docs, Sheets, Calendar)
• Ability to handle confidential information with professionalism and discretion
• Bachelor's degree required

Ideal Background: Candidates with experience supporting senior executives in media, publishing, corporate, technology, finance, or other fast-paced environments are encouraged to apply. Strong attention to detail, emotional intelligence, and the ability to work independently are essential.