Executive Secretaries and Administrative Assistants
Nexus Staff Inc.
Job Title: Administrative Assistant
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite.
Location: One State Street, New York, NY 10004
Job Duration: 2 years
Closing: 04/27/2026. Minimum Candidate Qualifications:
Job Description and Required Services:
The Office Services and Facilities Management Units are seeking a qualified facilities assistant to fulfill the role of Facilities Management Administrator.
The administrator will collaborate with the Director of Facilities and Operations to ensure that New York City Client operations operate efficiently and effectively.
Person hired for the role will be expected to assist with space planning, liaison, and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health and safety operations.
Job Duties Include:
Preferred skills/qualifications:
Miscellaneous Information:
The Nexus Staff Difference:
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: 100% Onsite.
Location: One State Street, New York, NY 10004
Job Duration: 2 years
Closing: 04/27/2026. Minimum Candidate Qualifications:
- Three years of experience in one or more of the following: Facilities, property or space management, warehouse and inventory operations, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention experience.
- Eligible to work in New York State
Job Description and Required Services:
The Office Services and Facilities Management Units are seeking a qualified facilities assistant to fulfill the role of Facilities Management Administrator.
The administrator will collaborate with the Director of Facilities and Operations to ensure that New York City Client operations operate efficiently and effectively.
Person hired for the role will be expected to assist with space planning, liaison, and vendor/contractor management; assist with the scheduling mailroom operations; oversee storage and inventory operations; oversee maintenance and labor work; and collaborate with relevant internal and external partners on health and safety operations.
Job Duties Include:
- ssist in coordinating office service operations, including office moves, staff relocations, workspace assignments, workstation installations, and space utilization activities to ensure operational efficiency and continuity of services.
- Schedule, manage, and oversee conference room operations, shared workspace usage, and office activity logistics, including communication of changes to staff and management.
- Serve in a support role as a liaison with building management and maintenance staff, assisting in coordinating and resolving facility, safety, and workplace issues.
- ssist with administrative and operational support functions, including procurement documentation, mailroom and courier coordination, recordkeeping, recycling and maintenance of schedules, logs, and reports.
- ssign and manage tasks within the ticketing system.
Preferred skills/qualifications:
- Experience in facilities operations, building services, space planning, or project management support.
- Three years of prior facilities or building management experience is preferred but not required, provided transferable administrative and operational skills are demonstrated.
Miscellaneous Information:
- Monday through Friday, 9 AM to 5 PM; 40 hours per week.
- Telecommuting is not allowable for this position.
- Client does not provide parking, but the office is accessible by bus.
- Interviews will be conducted in-person or online based on the availability.
- Training will be provided.
The Nexus Staff Difference:
- Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
- We offer weekly payments via ACH (Automated Clearing House).
- Serving as Prime Vendors to New York State and New York City for over 10 years.
Vacancy posted 1 day ago
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