Executive Admin Assistant

Executive Admin Assistant

Location: New York City, NY Experience: 610 Years Salary Range: $100,000 $115,000 per year

Job Description

We are seeking a highly organized and professional Executive Administrative Assistant to support senior leadership in a fast-paced Banking/Financial Services environment.

Must Have Technical/Functional Skills

Technical Skills

• Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint, Word, Teams).
• Experience with internal tools such as:
  • Expense management and reconciliation systems (e.g., Concur, Ariba, or similar tools).
  • Travel booking platforms used in enterprise environments.
  • Collaboration and workflow tools used in large organizations.
• Ability to prepare management-level reports, dashboards, and polished presentations.
• Familiarity with handling audit-ready documentation, compliance workflows, and secure data handling.
• Comfortable working with confidential financial, HR, and regulatory data.

Functional Skills

• Prior experience supporting senior leaders in Banking, Financial Services, or FinTech environments.
• Strong understanding of operational workflows, regulatory sensitivity, and internal controls.
• Exceptional calendar management, scheduling, and cross-team coordination skills.
• Excellent written and verbal communication tailored for executive-level interactions.
• Ability to prioritize multiple tasks under tight deadlines.
• High degree of integrity, professionalism, and discretion with sensitive information.
• Strong stakeholder management skills, working with cross-functional teams such as Risk, Compliance, HR, Finance, and Technology.

Roles & Responsibilities

Executive Support

• Manage complex calendars, prioritize meetings, and coordinate across global time zones.
• Handle inbox management and communications on behalf of senior leadership.
• Prepare presentations, business decks, meeting summaries, and regulatory documentation.
• Coordinate travel arrangements and itineraries in compliance with company policies.
• Track action items, follow-ups, and deliverables across ongoing initiatives.

Operational & Administrative Support

• Support financial administration tasks such as:
  • Submitting expenses, reviewing statements, and ensuring policy compliance.
  • Managing procurement workflows, vendor requests, and purchase approvals.
• Maintain organized, audit-ready documentation and confidential executive records.
• Coordinate logistics for meetings, town halls, project reviews, and quarterly business reviews.

Communication & Stakeholder Coordination

• Serve as the primary point of contact for internal stakeholders, clients, and external partners.
• Draft professional communications on behalf of leadership and support internal messaging.
• Collaborate with cross-functional teams in Risk, Compliance, Technology, Finance, and Operations.
• Facilitate smooth information flow between leadership and project teams.

Project Coordination

• Monitor project timelines, track milestones, and support leadership with operational updates.
• Assist with organizing leadership offsites, workshops, team events, and strategic planning sessions.
• Support ad hoc operational initiatives, process improvements, and documentation requests.

Diverse Lynx LLC is an Equal Employment Opportunity employer. All qualified applicants will receive due consideration for employment without any discrimination. All applicants will be evaluated solely on the basis of their ability, competence and their proven capability to perform the functions outlined in the corresponding role. We promote and support a diverse workforce across all levels in the company.