Executive Secretaries and Administrative Assistants

Administrative And Operational Support Coordinator

Pay Range: $22hr - $24hr

Provide administrative and operational support to ensure efficient office and facility operations.

Coordinate workspace logistics, office services, and scheduling activities to maintain smooth day-to-day operations.

Act as a liaison between internal teams and building management to address facility-related needs.

Support documentation, recordkeeping, and coordination of office services and operational processes.

Coordinate office service operations including moves, relocations, and workspace assignments.

Manage conference room scheduling and shared workspace usage.

Communicate office logistics updates to staff and management.

Serve as liaison with building management and maintenance teams.

Assist in resolving facility, safety, and workplace issues.

Support procurement documentation and administrative processes.

Coordinate mailroom and courier services.

Maintain records, schedules, logs, and reports.

Assign and manage tasks within ticketing systems.

Strong organizational and administrative skills.

Ability to coordinate multiple operational activities.

Effective communication and interpersonal skills.

Experience with recordkeeping and documentation.

Ability to manage schedules and prioritize tasks.

Familiarity with ticketing systems and office operations.

Minimum of three years of experience in facilities, property or space management, warehouse operations, inventory, telecommunications, mailroom operations, printing, or records management.

Experience in facilities operations, building services, or space planning.

Experience supporting project management or operational functions.

High school diploma or equivalent required.