Payroll & HR Coordinator

Job Description

Job Description

About WAVSYS
WAVSYS is a leading provider of telecommunications infrastructure services and contingent
workforce solutions. Supporting national carriers and technology partners across the United
States, we deploy and maintain critical network infrastructure at scale. As our operations
continue to grow, we are seeking a highly detail-oriented Payroll Administrator to ensure
accurate, compliant payroll execution for our multi-state workforce.

Role Overview
The Payroll & HR Coordinator plays an essential role in managing both end-to-end payroll
administration and day-to-day HR operations. This role supports field-based
telecommunications operations—where validating hours for mobile crews and processing
project-based expenses is essential—while serving as a primary operational point of contact for
employee inquiries, policy compliance, and employee relations.
You will ensure payroll accuracy, lead onboarding efforts, assist in maintaining HR
documentation and employee handbooks, review internal policies, and help address routine
employee relations matters. This position requires strong attention to detail, sound judgment,
discretion, and the ability to collaborate closely with finance, project managers, and field
leadership.
Key Responsibilities
HR Operations, Policies, & Employee Relations
? Review, update, and maintain company HR policies, procedures, and employee
handbooks to reflect current federal, state, and local compliance standards.
? Serve as a primary contact for employee-related matters, addressing inquiries, resolving
workplace concerns, and providing guidance on company policies.
? Manage new hire onboarding and offboarding procedures, including background checks,
initial orientations, and completion of required employment documentation (I-9, W-4,
state forms).
? Maintain accurate employee records and HRIS data, processing employment status
changes, terminations, pay adjustments, and job title updates.
? Support benefits administration, open enrollment coordination, and routine HR
compliance audits.

Payroll Administration
? Process bi-weekly payroll for a multi-state workforce, including regular employees and
contingent labor
? Review, calculate, and verify hours worked, overtime, tax withholdings, benefit
deductions, garnishments, and 401(k) contributions
? Ensure payroll compliance with federal, state, and local wage and hour regulations
? Generate payroll registers, labor cost reports, and payroll-related data to support
Finance
? Serve as the primary point of contact for employee payroll inquiries and issue resolution
Time & Attendance Verification
? Collect, review, and audit weekly timesheets from field technicians, project managers,
and office staff
? Validate reported hours against project logs, work orders, and field reports
? Investigate and resolve discrepancies in collaboration with regional managers and field
supervisors
Time, Attendance & Expense Verification
? Collect, review, and audit weekly timesheets from field technicians, project managers,
and office staff.
? Validate reported hours against project logs, work orders, and field reports.
? Audit and process employee expense reports (travel, fuel, lodging, materials) in
accordance with company policy and properly coordinate allocations with Finance.

Qualifications & Requirements
Experience
? 3–5 years of hands-on payroll administration experience
? Experience supporting multi-state payroll environments required
? Background in telecommunications, construction, staffing, or field-based/project-driven
industries preferred
Technical Skills
? Proficiency with major payroll platforms (ADP, Paychex, Ceridian, or similar)
? Experience working with HRIS and timekeeping systems integrated with payroll

? Advanced Microsoft Excel skills, including VLOOKUPs and Pivot Tables
Knowledge
? Strong understanding of multi-state payroll laws, FLSA, wage and hour regulations, and
payroll tax requirements
Skills & Attributes
? Exceptional attention to detail and accuracy
? Ability to handle confidential payroll information with discretion
? Strong organizational skills and ability to manage deadlines in a fast-paced environment
? Service-oriented mindset when supporting employees and internal stakeholders

Why Join WAVSYS?
At WAVSYS, payroll accuracy directly impacts our ability to deploy teams nationwide and deliver
on critical infrastructure projects. You’ll join a growing organization where your expertise is
valued, your work has immediate impact, and your attention to detail supports operational
success. We offer competitive compensation, comprehensive benefits, and opportunities for
continued professional growth. \nCompany Description

WAVSYS is a national solutions company offering contract, permanent and turnkey staffing solutions by leveraging its international network of 20 offices covering USA, Canada, and the UK.

Company Description

WAVSYS is a national solutions company offering contract, permanent and turnkey staffing solutions by leveraging its international network of 20 offices covering USA, Canada, and the UK.