Administrative Assistant - Diabetes Program - Clinic - Tulsa

Diabetes Program Administrative Assistant

The Diabetes Program Administrative Assistant provides administrative and programmatic support to the Diabetes Program Director and Manager and assists with the day-to-day operations of the Diabetes Program. The position supports program administration through scheduling and meeting coordination, purchasing and requisitions, budget tracking, correspondence, record maintenance, data collection, report preparation, staff and program communications, and grant-related administrative activities.

The Administrative Assistant works closely with Diabetes Program leadership and staff to promote efficient operations, timely completion of administrative requirements, accurate documentation, and compliance with Muscogee (Creek) Nation Department of Health, IHS, grant, and program requirements.

Work is performed in an office and community-based setting. The position may involve interaction with patients, healthcare providers, and community organizations.

Work involves standard office duties. Must be able to adapt to changing priorities and program needs. Light lifting may be required.

Satisfactory job performance will be determined by successful execution of the following:

1. Serves as the Administrative Assistant to the Diabetes Program Director and Manager and provides support to department staff as directed.
2. Serves as point of contact for program inquiries, providing accurate information about Diabetes services.
3. Assists with calendars, meetings, training schedules, travel arrangements, meeting materials, agendas, correspondence, and other administrative activities.
4. Processes purchasing, requisitions, invoices, travel documentation, and other financial or administrative requests within established timeframes.
5. Assists with budget tracking, expenditure monitoring, and maintenance of supporting financial documentation.
6. Prepares and maintains routine monthly, quarterly, annual, and other program reports.
7. Assists with collection, organization, tracking, and maintenance of program data, performance measures, and required documentation.
8. Provides general office support.
9. Inventory and maintain office supplies, issues requisition for equipment, services and supplies.
10. Support communication and coordination with Diabetes Program staff, clinic leadership, healthcare providers, vendors, community partners, and other MCN departments.
11. Provide administrative support for grant compliance and reporting requirements.
12. Maintain organized filing systems for program operations.
13. Regular attendance is required.
14. Performs other duties as assigned.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Muscogee (Creek) Nation Department of Health