Management Analyst

Management Analyst

Are you ready for a new opportunity and ready to make a difference in a small beach city? Come join our Hermosa Beach Police Department as a Management Analyst!

Under general direction, performs the full range of varied and responsible professional and technical administrative and analytical duties in support of assigned department, division, function, or program area including in areas of specialty such as finance, grants management, legislative affairs, communications, engineering, economic development, or public services. Provides professional level research, analysis, report preparation, statistical work, and other analytical support to assigned area, coordinates assigned activities with other functions, divisions, outside agencies, and the public, and performs a variety of professional level duties relative to assigned area of responsibility.

Examples Of Duties

The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.

• Conducts studies, research projects, and analysis by selecting, adapting, and applying appropriate analytical, research, and statistical techniques.
• Conducts studies and surveys of organizations.
• Compiles information and prepares and presents reports of findings and recommendations for action.
• Researches, recommends, and implements policies, procedures, and changing business practices and processes for assigned area. Coordinates, structures, and oversees on-going or special programs as assigned.
• Provides assistance in resolving operational and administration problems including identifying problem areas and issues, conducting research to find alternative solutions, making recommendations, and assisting in implementation of recommendations.
• Ensures accuracy, completeness and compliance with City standards, policies and procedures.
• Assists in the preparation and administration of budgets and grants, and provides financial analysis of revenues, expenditures and reimbursements.
• Prepares administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings.
• Researches, develops, and monitors assigned contracts and agreements with outside suppliers, service providers, and others.
• Performs legislative affairs duties including supporting elected officials and serving as liaison.
• Facilitates and administers web-based tools and communication platforms.
• Ensures work is performed in compliance with contracts and agreements;
• Coordinates assigned services and project activities with other City programs, functions, boards, committees, and task forces as well as external organizations and agencies and the general public.
• Attends and participates in professional group meetings and stays abreast of new trends and innovations in the fields of business and public administration and issues related to area of assignment.

Qualifications Guidelines

Knowledge, Abilities And Demands

• Knowledge of operational characteristics, services, and activities of assigned program area
• Principles, practices, and procedures of business administration and public administration
• Practices of communications, government relations, including the use of social media and website content management; principles of effective public relations
• Principals of organizational, public administration and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures in service areas managed; administrative principles and methods, including goal setting, program development and pertinent federal, state, and local laws, codes, and regulations
• Principles and practices of research techniques, sources and availability of information, and methods of report presentation; applicable legal guidelines and standards affecting the administration of a municipal government
• Principles and practices of municipal budget development and administration; funding sources impacting program and service development; City organization and functions of the various departments; user fee schedules
• Awareness of social, political and environmental issues influencing program administration
• Correct English usage, spelling, grammar, and punctuation; business letter writing and other document preparation; office methods, procedures and equipment and basic mathematics; principles and practices of technology including hardware and software
• Principles and applications of critical thinking and analysis
• Pertinent federal, state and local laws, codes and regulations
• Ability to interpret and apply a variety of City and department policies and procedures; analyze situations carefully and adopt effective courses of action.
• Provide information and organize material in compliance with laws, regulations, and policies.
• Assist in the development and administration department goals, objectives, and procedures.
• Prepare clear and concise administrative reports, and budgets.
• Analyze financial, budget and technical reports; interpret and evaluate staff reports; know laws, regulations and codes, and explain and interpret codes, policies and procedures.
• Assists with or develops effective solutions to complex problems; analyze situations accurately, using independent judgment and adopt effective courses of action.
• Guide and encourage others to accomplish a common goal.
• Work skillfully with policies, procedures, and protocols across organizational levels and boundaries.
• Address key factors that influence successful organizational change.
• Initiate tasks and focus on accomplishment by knowing what needs to be done and with limited direction.
• Establish and maintain effective and cooperative working relationships with other professionals, City departments, City officials, the public, and those contacted in the course of the work and continuously working to improve relationships, contacts, and networks.
• Oversee and participate in the preparation of effective public relations and publicity materials for media and community publications; effectively present information and respond to questions from groups of managers, council members, boards, committees, commission members, and community members.
• Prepare clear and concise reports, correspondence, and other written materials; Formally deliver clear, organized, and persuasive presentations to groups; operate typical office equipment; communicate effectively and accurately both verbally and in writing, using proper English grammar, spelling and punctuation.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports.
• Draw meaning and conclusions from quantitative and qualitative data.
• Set priorities, organize workflow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions.
• Use time effectively and efficiently to maximize work assignments.
• Understand the needs, expectations, and circumstances of internal and external customers.
• Stay informed and share information with others, ensuring accuracy and reliability of information.
• Maintain emotional stability and self-control under pressure, challenge, or adversity.
• Appreciate the benefits of varied backgrounds and cultures.
• Respond positively to change and modify behavior as the situation requires.
• Adhere to all safety practices and procedures and encourage and support others to be safe in their work activities.
• Have sound collaborative decision-making, judgment and diplomacy skills.

Supplemental Information

Education and Experience:

• A bachelor's degree from an accredited college or university in public administration, business administration, human resources, or related field. A master's degree is desirable.
• Two years of increasingly responsible experience working in finance, budgets, contract administration, analysis and research, legislative affairs, communication and public relations. Experience in a municipal government setting is preferred.

Licenses/Certificates

Possession of a valid California Class C driver's license with a satisfactory driving record or the ability to get from point to point for meetings and trainings.

Physical Demands And Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Physical Demands:

Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate standard office equipment; and reach with hands and arms. Vision abilities required include close vision, distance vision, peripheral vision, and the ability to adjust focus. Hear in the normal audio range with or without correction. Lift up to 15 pounds intermittently; twist to reach equipment; walk to observe department activities; periodically bend and squat; perform simple grasping and fine manipulation; use telephone and communicate through written means; interact with employees and the public in possible challenging situations. Occasionally walk up and down stairs.

Work Environment

Employee generally works 100% indoors. While performing the duties of this job indoors,