Financial Coordinator Clinical Research

NYU Grossman School of Medicine is one of the nation’s top‑ranked medical schools. For 175 years, we have trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. We are an integral part of NYU Langone Health. At the core of the Grossman School of Medicine is a commitment to improving the human condition through medical education, scientific research, and direct patient care. Equity and inclusion are fundamental values, and we strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. Position Summary Financial Coordinator. Job Responsibilities Demonstrates knowledge of the organization’s Core Values and incorporates them into the performance of duties. Reviews assigned Perlmutter Cancer Center and associated sub‑site clinical trial budgets and contracts to ensure a thorough understanding of business terms and financial obligations. Implements financial and billing processes to maintain consistency across trials and to comply with sponsor‑approved budgets. Manages sub‑site budgets to ensure compliance with sponsor guidelines and adherence to payment schedules. Addresses and escalates inconsistencies and discrepancies to the approved budget as needed. Manages day‑to‑day aspects pertaining to the finances of assigned clinical trials, using internal tracking systems for monthly reconciliation and monitoring. Investigates, researches, and validates all claim details to confirm accuracy and compliance with approved budgets. Provides departmental authorization for charges to be applied to trials. Arranges payments to external clinical research service providers, including confirmation of budget terms, vendor set‑up in NYU systems, submission of requisitions, and invoice approval. Determines when departmental clinical research fees are due and provides appropriate billing details to the department Financial Analyst for processing. Ensures Research Nurses input timely data for payment processing. Arranges submission of human‑subject service payments and travel reimbursements according to the budget terms of eligible studies through Peoplesoft Financials or third‑party payment systems. Creates timely and accurate invoices to sponsors and monitors status of invoices, maintaining regular follow‑up to ensure timely collection of sponsor payment. Anticipates and escalates payment delays as appropriate, and liaises with Research Finance staff to ensure payments are received and applied correctly. Reconciles closed trials and ensures account closeouts are properly processed. Identifies trials where revenue exceeded actual expenses and processes appropriate transfer of excess revenue. Works with the Assistant Director Clinical Research Finance to prepare Cancer Center expense budgets associated with clinical‑trial revenue and expense for the upcoming fiscal year, based on professional judgment and projections of direct and indirect costs and fee revenue for open and pending trials. Prepares ad‑hoc financial reports and forecasts for clinical‑trial disease programs to aid decision making at the departmental level, as requested. Participates in special projects and performs other duties as required. Core Values Adheres to the values and missions of NYU Langone Health. Maintains a high standard of care and continually strives to improve processes and performance. Exhibits a strong work ethic, a willingness to adjust to new ideas and accept new responsibilities, displays a positive outlook and a pleasant demeanor. Helps establish positive interdepartmental relations and a reputation as a professional. Takes ownership of responsibility and outcomes. Strives to possess a wide range of skills and abilities to meet the continual challenges of a high‑performance team with significant visibility to senior leadership. Minimum Qualifications Education: Bachelor’s degree in a business‑related field or science. Experience: At least 2–3 years in clinical trials, clinical research, or research administration. Knowledge, Skills, and Abilities: Budgeting, accounting; general medical terminology for cancer clinical trials. Preferred Qualifications Previous experience in managing clinical‑trial budgets and financials. Working knowledge of regulatory compliance related to conducting clinical trials, general medical terminology, Research Navigator, and Peoplesoft Business Intelligence. Qualified candidates must be able to effectively communicate with all levels of the organization. Benefits NYU Grossman School of Medicine offers more than just a place to work. We provide a comprehensive benefits and wellness package with a robust support system for any stage of life, including financial security benefits, a generous time‑off program, employee resource groups, and a holistic wellness program focused on physical, mental, nutritional, sleep, social, financial, and preventive care. Our offerings are designed to allow you to focus on what truly matters. NYU Langone Health is an equal‑opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. Salary range: $70,481.60 – $75,428.87 Annually (actual salaries depend on experience, specialty, education, and hospital need). The range does not include bonuses, incentives, differential pay, or other compensation. To view the Pay Transparency Notice, please click here. View Know Your Rights: Workplace discrimination is illegal. #J-18808-Ljbffr NYU Langone Health