Human Resources Assistant

Job Title: Human Resources Assistant


Reports To: Assistant Superintendent for Administration


FLSA Status: Non-Exempt

SUMMARY


To perform specialized and confidential administrative and secretarial services for the human resources department.

ESSENTIAL DUTIES AND RESPONSIBILITIES


Include the following and other duties may be assigned.

• Manages the Assistant Superintendent for Administration's calendar.
• Schedules interviews, meetings and appointments for the department as requested.
• Handles incoming mail for the Assistant Superintendent for Administration.
• Screens phone calls to the Assistant Superintendent for Administration and responds appropriately to requests for information or direct calls to appropriate department team members.
• Maintains the master student discipline database.
• Maintains Vector Training System.
• Schedules and coordinates substitute teacher workshops.
• Creates documents, presentations and gathers/compiles information as needed by the human resources department.
• Maintains files and makes reservations for workshops and conferences for the Assistant Superintendent for Administration.
• Plans events as requested by the Assistant Superintendent for Administration.
• Ability to work some extended hours, if needed.
• Performs such other duties as required and/or assigned by the Assistant Superintendent for Administration and the human resources department.

QUALIFICATIONS


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work as a member of a team and have a positive attitude.
• Knowledge of functions/organization of local school division and operational policies.
• Knowledge of standard office procedures, practices, and equipment, as well as proficient in the use of the entire Google suite, Microsoft Office, Online Platforms, Graphic software and other software/hardware programs.
• Ability to research and prepare reports.
• Ability to coordinate complex work responsibilities without direct daily supervision.
• Ability to establish and maintain effective working relationships with other school officials, employees, the general public, and maintain confidentiality.
• Proficiency in oral and written communication.
• Exhibit above average organizational skills and capable of multitasking and working under pressure.

EDUCATION and/or EXPERIENCE

• High school diploma required.
• Some college or degree strongly preferred.
• Prior experience is preferred.

LANGUAGE SKILLS


Ability to read, analyze, and interpret education periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

REASONING ABILITY


Ability to define problems, collect data, establish facts, and draw valid conclusions.


PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Dexterity of hands and fingers to operate a computer keyboard and other office equipment. Hearing and speaking to exchange information in person or on the telephone.


Seeing to read, prepare and review various materials. Sitting for extended periods of time.


Perform physical tasks of stooping, bending and limited lifting.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT


Twelve-month full-time position

EVALUATION


Performance shall be evaluated by the Assistant Superintendent for Administration in accordance with evaluation provisions of the Louisa County School Board's policy manual.