Project Accountant

About the Company Industrious is the largest premium workplace-as-a-service provider and home to the highest-rated workplaces in the industry. Everything we do comes down to creating great days for teams of all sizes and stages, including our own. We believe that what makes a great day at work is the people on your team and the problems you get to solve together. We’re looking for people who love thinking outside the box and thrive in a truly collaborative setting. As teammates, we encourage new ideas and toast every win. We’re excited about having a meaningful impact on people’s workplace experience. Great days also start when everyone can be their authentic self at work. Diversity of backgrounds, thoughts, and ideas is critical to our success in delivering great workplace experiences, both for our members and for each other. Industrious is committed to creating an inclusive, respectful environment that embraces your individuality and quirkiness. You are valued for who YOU are. We celebrate our people as individuals who can accomplish great things when we work together as one team. To learn more, visit About the Role Industrious is scaling aggressively. We signed 50 new location agreements in 2025 and are targeting 80 more in 2026. That growth depends on a Design & Construction team delivering buildouts fast and a Finance team that can track every dollar, maximize landlord reimbursements, and report on capital spend with precision. Right now, those two teams don't have a dedicated bridge. Project accounting is distributed across generalists who lack the bandwidth to catch TI clawback opportunities, reconcile invoices in real time, or deliver the visibility the business needs. We are leaving cash on the table, and we know it. This is a brand-new role created to change that. You will own project accounting end-to-end for our construction portfolio: budget tracking, invoice review, landlord TI reconciliation, and financial closeout. You will be the single point of accountability for ensuring buildout financials are accurate, timely, and actionable. You will sit at the intersection of Design & Construction and Finance, translating contracts into logic, chasing down discrepancies without being told, and making sure every TI dollar owed gets collected. You will build the scaffolding for this function from scratch and watch it scale across an expanding national portfolio. This role reports to the Head of Construction and works elbow-to-elbow with project managers, landlords, Finance, FP&A, Accounting, and Procurement. You will have direct exposure to leadership, the autonomy to solve hard problems that don't fit a template, and the satisfaction of building something that visibly moves the needle. If you have ever been frustrated by broken processes in construction accounting and wanted the authority to fix them, this is that seat. This role is based in New York City and follows our standard Hub Day cadence: every Wednesday, the team comes together at a local Industrious location. The rest of the week offers flexibility. What Might Your Day Look Like You start Wednesday morning at one of our Manhattan locations for Hub Day. You open your laptop and see three Slack messages from project managers: one asking for a status update on a landlord TI reimbursement that has been pending for two weeks, another flagging a change order that just came in over budget, and a third requesting help reconciling invoices for a buildout that is closing out next week. You respond to the first two immediately with clear next steps, then block 90 minutes to tackle the closeout. You pull up Procore, cross-reference the final invoices against the budget tracker you have been maintaining in Excel, and notice a discrepancy: the GC submitted a final invoice that includes retainage already paid. You flag it, draft an email to the vendor with the backup documentation showing the prior payment, and copy the PM so they are looped in. Then you shift to the landlord reimbursement. You review the lease terms, confirm which line items are eligible for TI, and package the invoices with lien waivers and certificates of occupancy. You submit the request through the landlord portal and update your cash flow tracker so Finance has visibility into expected inflows. After lunch, you join a project kickoff meeting for a new buildout in Brooklyn. The PM walks through the budget, and you ask a few clarifying questions about contingency allocation and payment terms with the GC. You leave the meeting with a clear picture of what invoices to expect and when, and you update your project tracker accordingly. You spend the last hour of the day preparing accruals for month-end close, reconciling your records to NetSuite, and sending a summary to the Accounting team. What You Will Own Own end-to-end project accounting for all construction buildouts, including budget tracking, cost coding, invoice review, change order management, and financial closeout Review and approve invoices, change orders, and payment applications for budget alignment, contract compliance, coding accuracy, and proper supporting documentation Track and manage project commitments, contingency usage, retainage, pending change orders, and forecasted final cost exposure throughout the lifecycle of each project Lead and continuously improve project financial closeout processes, including final cost reconciliation, open commitment resolution, landlord reimbursement reconciliation, and coordination with Accounting and Fixed Asset teams Maximize recovery of tenant improvement allowances by preparing accurate landlord invoices and reimbursement requests in accordance with lease terms, tracking submission and payment status, and investigating discrepancies Serve as primary financial liaison to Design & Construction project managers, participating in project meetings, interpreting contracts, and ensuring alignment between operational decisions and financial impact Identify and implement opportunities to standardize and scale construction financial operations, reporting tools, internal controls, and cross-functional workflows to support growth and improve data integrity Support month-end close activities for the Accounting and Finance teams, including accrual preparation, capital project reporting, budget versus actual variance analysis, forecasting support, and audit documentation You Will Love This Role If You are analytically sharp and love extracting order from messy, one-off transactions that don't fit templates You thrive in the gray space between construction and finance, translating contracts into logic and explaining accruals to people who have never touched a GL code You are a natural bridge builder who can partner effectively with project managers, landlords, vendors, and finance teams without formal authority over any of them You are process-minded but pragmatic, someone who can build a system that scales without over-engineering it You have high follow-through and take full ownership of your work, chasing down invoices and missing documentation without needing to be reminded You are energized by seeing your work move the needle, whether that is recovering cash through tighter TI processes or delivering clean financial reporting that supports capital planning decisions You want to build something from scratch at a company that is scaling fast, with the autonomy to design processes and the satisfaction of watching them take hold across a national portfolio This Role Is Probably Not For You If You prefer highly structured, repetitive work over unstructured problem-solving that requires diagnosing root causes and generating practical solutions on the fly You are more comfortable processing invoices in isolation than sitting in project meetings, asking clarifying questions, and building trust with non-finance teams You struggle to ship work that is directionally accurate and timely, prioritizing perfection over progress when the business needs an answer today You work best in environments where someone tells you exactly what to do and checks in regularly, rather than owning a function independently with minimal supervision You are looking for a senior leadership seat with strategic scope and direct reports, not an individual contributor bridge role focused on execution and cross-functional partnership What We Are Looking For Bachelor's degree in Accounting or Finance 4 to 6 years of direct experience in project accounting or equivalent role in construction, real estate development, or capital-intensive environment Proficient construction accounting knowledge, including CAPEX treatment, accruals, retainage, change order tracking, and job cost accounting principles Intermediate to advanced Excel skills, including pivot tables, VLOOKUP, financial modeling, and data manipulation Strong analytical disposition with high attention to detail, accuracy, and organizational rigor Compensation The base salary for this role is $95,000 to $110,000, depending on experience, skills, and role alignment. This role is also eligible for an annual bonus and participation in our long-term incentive program. But compensation is only part of the story. Our benefits include Heavily subsidized medical, dental, and vision plans to support you and your family Flexible paid time off, to maintain balance Paid parental leave to help you welcome a new child and focus on what matters most Annual professional development grants so you can keep learning and growing 401(k) retirement savings program to support long-term financial wellbeing Wellness initiatives and additional employee support programs Specific benefits may vary by role, location, and eligibility requirements Equal Employment Opportunity Industrious is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. #J-18808-Ljbffr