Unit Secretary

Position Overview The Unit Secretary at United Health Services (UHS) helps keep the hospital unit running smoothly by supporting patients, families, nurses, physicians, and other care team members. This role manages important clerical and communication tasks, including maintaining medical records, using electronic medical record (EMR) systems, coordinating information, and supporting admissions, discharges, and transfers. By staying organized, responsive, and focused on service, the Unit Secretary helps care teams work efficiently and contributes to a positive experience for patients and families. Primary Department, Division, or Unit: UHS Medication-Assisted Treatment Clinic Primary Work Shift: Day Regular Scheduled Weekly Hours: 40 Compensation Range: $17.05 - $22.17 per hour, depending on experience Job Responsibilities Perform clerical and receptionist functions to support patient care operations, unit workflow, and effective communication among patients, families, nurses, physicians, and care teams Maintain, audit, and update medical records to ensure accuracy, completeness, and compliance with documentation standards Coordinate unit communications by relaying information, transcribing physician orders when required, and supporting timely clinical decision‑making Complete admission, discharge, and transfer clerical processes to support continuity of care and positive patient experiences Manage unit supplies and equipment to support efficient patient care delivery and daily operations Support consult coordination, including scheduling, documentation, and transportation arrangements, to facilitate timely patient services Scope and Impact Contribute directly to patient-centered care by supporting clinical teams through accurate documentation, communication, and coordination activities. Exercise judgment within established procedures when prioritizing tasks, managing interruptions, and escalating issues appropriately. Work under general supervision with accountability for assigned clerical responsibilities that impact unit efficiency, patient flow, and service quality. Compliance and Professional Complete required continuing education, training, and competency validations in accordance with organizational and regulatory requirements Adhere to HIPAA standards, infection control practices, and safety guidelines to protect patient information and maintain a safe care environment Comply with ergonomic and workplace safety principles while performing all job‑related activities Safeguard sensitive data by following established security policies and procedures, using systems responsibly, and promptly reporting potential security incidents, risks, or policy violations As applicable to your role, support cybersecurity and data protection requirements throughout the supplier lifecycle by coordinating vendor risk assessments, monitoring third‑party compliance, and promptly reporting identified supply chain or cybersecurity risks Additional Expectations Demonstrate UHS Values of Compassion, Trust, Respect, Teamwork, and Innovation in all daily work and interactions. Execute responsibilities in accordance with organizational policies, procedures, and applicable regulations. Perform additional responsibilities as required to meet department and organizational needs. Position Qualifications High School Diploma or equivalent Basic Life Support (BLS) certification Up to 1 year of customer/patient‑facing experience directly interacting and communicating with the public Up to 1 year of healthcare experience working in the healthcare industry in any function Up to 1 year of technical/systems experience using specialized tools, software, or equipment required for the role Up to 1 year of direct experience performing the exact or very similar duties required by the job within the same role or function Preferred Preferred: Up to 1 year of healthcare experience working in the healthcare industry in any function Preferred: Up to 1 year of technical/systems experience using specialized tools, software, or equipment required for the role Preferred: Up to 1 year of direct experience performing the exact or very similar duties required by the job within the same role or function Why You’ll Love Working at UHS At United Health Services (UHS), we believe every connection—to patients, to purpose, to each other—makes a difference. That’s why we’re intentional about supporting our team in ways that go beyond the job. Whether through meaningful benefits, personal growth, or fun along the way, we’re here to help you thrive in work and life. A Culture of Connection – We support each other like family and create space for every voice to be heard. Engagement Councils, peer recognition, and initiatives like Walk in my Shoes for senior leaders are just a few ways we foster belonging and collaboration. Outside of work, we stay connected through team events like trivia, trunk‑or‑treat, volunteer days, our staff choir, or seasonal celebrations. Comprehensive Benefits for Life & Family – We offer medical, dental, and vision coverage starting the first of the month after hire for employees working 24+ hours/week. With flexible plan options and coverage tiers, you can choose what fits your life best. Additional perks include discounted childcare through Bright Horizons and voluntary benefits like pet insurance, legal services, and identity theft protection. Well‑Being & Financial Security – From day one, PTO starts accruing so you can take time to recharge. We support your long‑term wellness with a 403(b) retirement plan and company match, flexible spending accounts, access to financial advisors, and up to $400/year in wellness rewards. When life gets tough, we’re here with 24/7 EAP counseling, virtual mental health support, a food pantry, PTO donation program, and professional attire through the Classy Closet. Growth That Moves with You – With access to 100,000+ online courses, leadership programs, tuition reimbursement, clinical ladders, and internal mobility, we help you grow wherever your passion leads. We also continuously review compensation to ensure market competitiveness and internal equity, so you can feel confident your work is valued and rewarded fairly. A Place to Call Home – Located in New York’s Southern Tier, UHS offers more than a career—we offer a lifestyle. Enjoy four‑season recreation, affordable living, top‑rated schools, minor league sports, craft brews, a close‑knit community, and more, all within reach of the Finger Lakes, the Catskills, and major Northeast cities. About United Health Services United Health Services (UHS) is a locally owned, not‑for‑profit healthcare system in New York’s Southern Tier comprising four hospitals, long‑term care and home care services, and physician practices in Broome and surrounding counties. UHS provides healthcare and medical services for two‑thirds of the region’s population, produces $1.3 billion a year in total economic impact, and boasts a workforce of more than 6,300 employees and providers. At UHS, our work is guided by our Values of Compassion, Trust, Respect, Teamwork, and Innovation. Whether you provide direct patient care or support behind the scenes, you are part of a shared purpose: to improve the health and well‑being of the communities we serve. Every employee plays a meaningful role in fulfilling our mission—we’d love for you to consider joining us! United Health Services is an Equal Opportunity Employer. United Health Services, Inc. and the members of the UHS System neither are affiliated with, sponsored, endorsed nor approved by, nor otherwise associated with, Universal Health Services, Inc. (NYSE: UHS), UHS of Delaware, Inc. nor their affiliates, which can be found at UHS proudly offers benefits to all full‑time employees and part‑time employees who are hired into a regular position of at least 24 hours per week (60% FTE). Make New Connections We believe that people—and the connections among them—must remain at the core of everything we do. Whether you're directly caring for patients, supporting our clinical operations, or working to ensure our administrative functions run effectively, your impact will be recognized and appreciated. Unlock Greater Opportunities Our commitment to you extends beyond a paycheck. We want you to thrive professionally and personally. Not only will you provide care and support for our patients, but you'll also be cared for, too. While many organizations make this claim, we back it up with action. We take workforce feedback seriously and we continually implement new education initiatives, compensation models, and recognition programs in service of our people. Proud to be Team UHS Our footprint spans across every part of New York's Southern Tier. But we don't just serve our community, we're a part of it, too. We are volunteers, coaches, local leaders, parents or grandparents, and mentors. UHS team members can be found at almost every local walk, fundraiser, and sporting event. We promote wellness and health equity within and far beyond our walls. #J-18808-Ljbffr United Health Services