Human Resources Operations Specialist

Charlotte, North Carolina, United States As a 100% Employee‑Owned company, Robert E. Mason & Associates, Inc. believes our Associates are the foundation of both our customers’ and our success. Our strong company culture, and belief in continued investment in our Associates, has helped us realize long Associate tenures, as well as long lasting relationships with our customers. R.E. Mason is an Emerson Impact Partner covering North Carolina, South Carolina, and Virginia. Emerson is the global leader of process systems and solutions. R.E. Mason provides industry‑leading process equipment and service for process control, automation, safety, and reliability. The industries served include Chemical, Pharmaceutical & Life Sciences, Power & Utilities, Food & Beverage, and Pulp & Paper. What R.E. Mason Offers Associates R.E. Mason is a 100% employee‑owned company that offers a comprehensive, industry leading benefits package to all eligible Associates: Participation in the Employee Stock Ownership Program (ESOP) Retirement plan, including a Safe Harbor contribution Medical / Dental / Vision Insurance Employer‑paid Life Insurance and Long‑Term Disability Insurance Generous paid leave options that include vacation time, sick leave, personal leave time, R.E. Mason Way Half Day, paid Jury Duty, and paid Bereavement Leave Paid company holidays Retirement and Financial Wellness program Employee Assistance Program (EAP) Alternative/Hybrid Work Schedules General Description The Human Resources Operations Specialist will be responsible for providing administrative support for the HR department, owning the pre‑employment and onboarding processes, and maintaining employment records in our internal systems. Additionally, this position carries out responsibilities in the following functional areas: regulatory compliance, departmental development, benefits, organizational development, and Associate customer service. The position is full‑time exempt and will require at least forty (40) hours per week. Specific Responsibilities Maintain confidentiality of HR information and associate data to protect operations. Maintain all electronic filing. Oversee and maintain Career Development Program (CDP). Maintain R.E. Mason and Apperture Solutions Organization Charts. Assist with compliance reporting. Track and maintain paid time off calculations and values. Schedule health screens annually. Assist with open enrollment meetings. Oversee company communications and manage digital bulletin board content, including announcements for new hires, promotions, internal transitions, service anniversaries, and other forms of Associate recognition. Own the pre‑employment and onboarding process from start to finish. Perform and document 30/60/90 day check‑ins. Provide a high level of client service interfacing with other departments while promoting a positive work environment. Initiate and track all new pre‑employment tasks (background checks, drug screens, and physicals) until completion. Coordinate start date and schedule orientation for new hires. Plan travel arrangements for any new hires traveling to Charlotte for orientation and/or training. Ensure onboarding goes smoothly – scheduling, property assignment, ID badges, etc. Perform reference checks for potential hires. Schedule interviews for internal and external applicants. Perform other duties as required or assigned which are reasonably within the scope of the duties in this job classification. Travel will be required; use of a company car or personal vehicle will be necessary. Proof of a valid driver’s license, an acceptable DMV record, and liability insurance is required. Ability to work under pressure in a fast‑paced, time‑sensitive environment with shifting priorities and multiple deadlines. Must be able to prioritize and plan work activities as to use time efficiently. Ability to exercise a high degree of confidentiality, professionalism, poise, tact and diplomacy to accomplish objectives. Must be adept at problem‑solving, including being able to identify issues and resolve programs in a timely manner. Strong interpersonal skills with the ability to clearly present recommendations and ideas. Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner. Must be detail oriented, organized, and thorough. Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information. Ability to work independently, multi‑task and prioritize. Strong computer skills and aptitude including MS Outlook, MS Excel and MS Word. Intuitively able to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature. Ability to work in a team environment; a team player. Integrity and ability to maintain confidentiality. Must be dependable. Must be able to improve performance through management feedback. This is a hybrid role requiring three days per week in the office and two days working from home . Preferred Education and Experience Experience working in an HR department Experience working with insurance Experience working in an HRIS Physical Requirements Standing Walking Kneeling Reaching Overhead Climbing Pushing and Pulling Using a Computer Using a Telephone Driving RE Mason Company is a federal contractor and, as such, is required to solicit the disability status and protected veteran status of candidates. These self‑identification questions are part of RE Mason’s affirmative action plan and will not affect consideration of your application materials. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and need to request an accommodation in order to apply for a position with RE Mason please call our office at View phone number on click.appcast.io. This is a drug‑free workplace. Employment is contingent upon the successful completion of any required pre‑employment and, if applicable, ongoing drug testing, including testing mandated by customer site access requirements. We do not discriminate on the basis of any protected group status under any applicable law. We are an equal opportunity employer. #J-18808-Ljbffr