Administrative Assistant

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a highly organized and detail-oriented administrative professional to provide broad support in the areas of meeting coordination, operational activities and general administrative tasks across multiple departments.

Before applying for this role, please read the following information about this opportunity found below.

Responsibilities:

Provide meeting support to operational and board committees as assigned:

• Responsible for all aspects of meeting planning, scheduling, catering, and logistics
• Create, compile, organize, post and distribute meeting materials

Provide general administrative support to leadership team members in multiple departments as requested:

• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related administrative activities, etc.
• Prepare presentations, correspondence, reports; proofread and edit
• Support project timelines to ensure deadlines are met
• General printing, copying, filing, shredding activities
• Compile monthly AMEX documentation and required management approvals
• Provide back-up support for the Accounts Payable check payment process

Facilities and Space Planning Support

• Support the management and tracking of facilities requests
• Provide assistance with the tasks and activities of the Facilities and Space Planning group
• Assist with onsite employee activity logistics

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Other duties as requested

Qualifications:

• Associate's degree, bachelor's degree preferred
• Minimum of 3 years experience in administrative support roles
• Experience with Zoom or Microsoft Teams preferred
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint
• Strong time management and organizational skills
• Strong written and oral communication skills
• Ability to work some evenings and weekends