Administrative Assistant II

Position: Administrative Assistant II

Location: Festus, MO

ROLE OVERVIEW

We are seeking a highly organized and detail-oriented Plant Administrative Assistant to provide administrative support to the Plant Manager and plant operations. This position will support daily office activities, employee needs, reporting, event coordination, payroll, travel arrangements, and HR-related administrative tasks.

The ideal candidate will have 3 5 years of administrative experience, strong organizational and communication skills, and proficiency with Microsoft Excel, Word, and Outlook. Experience with Kronos and HRIS systems is a plus.

KEY RESPONSIBILITIES

• Provide administrative support to the Plant Manager and plant office.
• Prepare agendas, presentations, reports, and meeting materials.
• Greet and assist plant visitors and maintain professional communication by phone, email, and mail.
• Assist employees with questions regarding benefits, leave of absence, EAP, and other employee-related matters.
• Schedule plant meetings, including meeting rooms, calendars, meals, and other logistics.
• Coordinate community events, company picnics, holiday parties, and other plant activities.
• Maintain confidential personnel files and other sensitive records.
• Distribute daily, weekly, monthly, and annual reports.
• Coordinate travel, seminars, and training arrangements for candidates and plant personnel.
• Assist with planning company events and sustainability initiatives.
• Support plant office staff with daily administrative activities.
• Assist plant personnel with IT setups and administrative technology requests.
• Update plant visual boards, posters, PowerPoint presentations, and KPI information as needed.
• Handle inbound and outbound mail.
• Assist the Regional HR Manager and Health & Safety Manager with various administrative activities.
• Provide backup payroll support using Kronos, including weekly payroll duties.
• Perform other administrative duties as assigned.

QUALIFICATIONS

• High school diploma required; Associate degree preferred.
• 3 5 years of administrative experience.
• Proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Experience with Kronos is a plus.
• Ability to learn additional software programs, including HRIS systems.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to multitask and work effectively in a team environment.
• Ability to interact professionally with internal and external personnel.
• Good judgment and discretion when handling confidential information.
• Strong ability to prioritize tasks and meet deadlines.