Accounting Specialist

Job Summary

The Accounting Specialist is responsible for supporting daily accounting operations, maintaining accurate financial records, and ensuring timely processing of financial transactions. This role assists with accounts payable and receivable, reconciliations and data entry while ensuring compliance with company policies and accounting standards. The Accounting Specialist works closely with internal departments and external vendors to resolve discrepancies and support the overall financial health of the organization. Full time position M-F 8-5

Essential Functions

• Gather and organize all accounts payable invoices and packing slips
• Restrictively endorse any checks received
• Pull batch statements and reports from bank accounts
• Prepare accounts payable checks and Comdata
• Prepare deposits and take to banks
• Track IME payments received and issuance to physicians
• Communicate with billing company regarding payment reconciliation
• Record accounts payable entries
• Prepare invoices as needed
• Obtain, organize and reconcile credit card receipt\Assist with month-end, including posting journal entries and preparing monthly reports
• Assist with year-end 1099 compilation
• Work with our GPO and track cost trends for supply and vendor purchases to ensure pricing doesn’t exceed our contracted expenses
• Open and sort administrative mail
• Order catered meals as needed
• Organize and maintain contracts and agreements
• Notarize documents as needed
• Prepare and track all entity business filings

Job Qualifications

• Associates degree in accounting or business-related field preferred; willing to consider at least two years’ experience with accounts payable in lieu of degree
• Strong organizational and time management skills with an ability to multi-task
• Knowledge of Microsoft Office Suite of products required; advanced Excel experience required
• Notary or ability to obtain notary
• Strong analytical, problem solving and critical thinking skills required
• Strong organizational and time management skills with an ability to multi-task
• Excellent oral and written communication skills; able to communicate professionally and effectively electronically, over the phone and in person
• Proven ability to maintain confidential information
• Ability to learn new computer programs quickly and efficiently
• Exhibits ability to maintain tact and professionalism; professional demeanor

Physical Requirements

• Prolonged sitting and computer use
• Frequent keyboarding, data entry, and use of standard office equipment
• Ability to read computer screens and financial documents
• Occasional standing, walking, bending, and lifting up to 20 pounds