Accounting Support Specialist

Application Instructions

Gribbins Insulation & Scaffolding , a family-owned and managed company, is seeking a flexible and detail-oriented Accounting Support Specialist to assist with key accounting functions across our construction operations.

The Accounting Support Specialist will primarily focus on accounts receivable, cash management, and billing, while also serving as a backup for union payroll processing. The ideal candidate will be experienced in construction accounting and capable of supporting multiple areas within the accounting department.

Why Gribbins?

• 100% Company-Paid Benefits : Employee medical, long-term disability, and life insurance.
• Growth & Rewards : Competitive bonus opportunities, profit-sharing, and a 401k company match.
• Family Values : Be part of a close-knit, family-oriented company where your contributions matter.
• Opportunities to Excel : Work with a supportive team committed to your success and professional development.

Apply online today!

Position Description

Essential Duties and Responsibilities:

Accounts Receivable & Billings:

• Record and apply AR cash receipts accurately and timely.
• Monitor outstanding receivables and assist with collections.
• Prepare and submit customer invoices based on contract terms and project progress.
• Ensure billing aligns with project budgets and job cost tracking.

Cash Management & Lien Waivers:

• Record cash management transactions including bank transfers and reconciliations.
• Monitor daily cash balances and support treasury functions.
• Prepare and manage payment lien waivers in accordance with project and legal requirements.

General Accounting Support:

• Float between accounting functions to provide coverage and support during absences, peak periods, or special projects.
• Assist with accounts payable, document management, and month-end close.
• Maintain accurate records and documentation in compliance with company policies.

Union Payroll (Backup Role):

• Serve as backup for union payroll processing during absences or peak periods.
• Assist with maintaining union wage rates, fringe benefits, and deductions.
• Support preparation of certified payroll and union remittance reports.
• Help ensure compliance with collective bargaining agreements and prevailing wage laws.

Position Requirements

Minimum Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 3+ years of accounting experience, preferably in the construction industry.
• Experience with billing, AR, and cash management in a construction setting.
• Familiarity with union payroll and certified payroll requirements.
• Proficiency in accounting software (e.g., Sage 300 CRE, Viewpoint, or similar).
• Excellent attention to detail and ability to manage multiple priorities.

Preferred Skills:

• Experience working in Vista by Viewpoint
• Experience preparing lien waivers and managing compliance documentation.
• Familiarity with multiple union agreements and prevailing wage laws.
• Strong communication and problem-solving skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Equal Opportunity Employer

Gribbins Specialty Group is an equal opportunity employer, along with all affiliated companies. Applicants will receive consideration for positions, without regard to race, color, religion, age, sex (except where sex is a bonafide occupational qualification), sexual orientation, marital status, disability, national origin, veteran status, genetic information, or any other classification protected by federal, state, or local law.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.