Front Desk Coordinator

Job Description

Job Description

We are looking for a dependable Part-Time Front Desk Coordinator to serve as the first point of contact for visitors and callers at our location. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office experience while keeping front desk operations organized and efficient. The person in this role will balance guest services, phone support, and daily administrative coordination in a detail-oriented environment.

Responsibilities:

• Welcome visitors, clients, and vendors with a courteous presence and ensure they are directed promptly to the appropriate person or department.

• Manage a multi-line phone system by answering inbound calls, routing inquiries accurately, and taking clear messages when needed.

• Oversee day-to-day front desk activities to maintain an orderly reception area and support smooth office operations.

• Provide concierge-style assistance by responding to general questions, helping guests navigate the office, and addressing routine requests.

• Coordinate incoming communications and maintain accurate visitor and call records as required by the office.

• Support administrative tasks such as scheduling, basic correspondence, and other front office duties assigned by the team.

• Assist with operational updates or process changes related to front office procedures when needed, ensuring minimal disruption to daily service.

• Prior experience in a front desk, receptionist, or customer-facing administrative role.
• Demonstrated ability to handle receptionist duties in a fast-paced detail-focused setting.
• Experience operating a multi-line phone or switchboard system with 1 to 10 lines.
• Strong verbal communication skills and a detail-focused phone manner when handling inbound calls.
• Ability to provide attentive guest service and concierge-style support with a courteous approach.
• Strong organizational skills with the ability to manage multiple tasks while maintaining accuracy.
• Comfortable working onsite for a long-term contract assignment.