Tulsa Operations Coordinator

Job Description

Job Description

Position Summary

The Tulsa Operations Coordinator provides hands-on administrative and operational support for SHD Composites' Tulsa manufacturing facility. This multifunctional role coordinates production documentation, shipping and receiving, inventory records, local purchasing, raw-material communication, and basic facility support. The position is intended to improve site organization and workflow while allowing technical and operational leaders to focus on production, quality, engineering, and continuous-improvement priorities.

Essential Duties and Responsibilities

• Independently generate work orders, run packs, travelers, labels, and other production documentation accurately and on schedule.
• Enter, update, and verify work orders, material movements, receipts, issues, and other transactions in the company's ERP/MRP and production-control systems.
• Review and close out completed production paperwork, verify required information, and route records for retention or further review.
• Prepare shipping documentation, labels, packing information, and related records; coordinate loading and carrier pickups.
• Receive incoming materials and supplies; verify quantities and condition, label items, complete system transactions, and stock materials in designated locations.
• Perform cycle counts and physical inventory counts; investigate and resolve discrepancies, document adjustments, and maintain accurate inventory records.
• Monitor local consumable and operating-supply levels and place approved orders before shortages affect production.
• Coordinate raw-material requirements and order status with the Mooresville purchasing and operations teams.
• Maintain organized production, inventory, shipping, receiving, purchasing, quality, and traceability records in applicable systems and files.
• Coordinate routine facility-maintenance requests, contractor visits, service appointments, and required site access.
• Support production scheduling by monitoring priorities, material availability, work-order status, shipment commitments, and potential constraints.
• Prepare routine operational reports and status updates covering production documentation, inventory, purchasing, shipping, receiving, maintenance, and open actions.
• Assist with AS9100 and quality-system document control, including scanning, filing, revision distribution, record retention, audit preparation, and record retrieval.
• Operate approved material-handling equipment after completing required company training and assist with safe loading, unloading, staging, and movement of materials.
• Communicate shortages, damaged materials, documentation errors, shipment delays, maintenance concerns, and other operational risks promptly.
• Follow all safety, quality, security, and housekeeping requirements, including applicable ISO/AS9100 procedures.
• Manage assigned responsibilities with limited day-to-day supervision, prioritize urgent operational needs, and provide reliable follow-through through completion.
• Provide backup support for other administrative, inventory, shipping, receiving, production-control, and purchasing activities as business needs require.

Required Qualifications

• High school diploma or equivalent.
• At least two years of experience in manufacturing administration, production control, inventory, shipping/receiving, purchasing support, warehouse operations, or a related field.
• Experience preparing and maintaining accurate operational records and documentation.
• Working knowledge of Microsoft Excel, Word, Outlook, and electronic business systems.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Clear written and verbal communication skills and the ability to work effectively with production employees, managers, suppliers, carriers, and contractors.
• Ability to work independently, recognize problems, and escalate issues appropriately.

Preferred Qualifications

• Experience in an aerospace, composites, chemical, automotive, or other regulated manufacturing environment.
• Experience using an ERP/MRP, inventory, shipping, or production-control system.
• Experience preparing operational reports, monitoring schedules, and coordinating priorities across manufacturing functions.
• Knowledge of work orders, production travelers, bills of material, purchase orders, cycle counting, and document control.
• Forklift experience or willingness and ability to complete company-provided forklift training.
• Familiarity with ISO 9001, AS9100, or similar quality-management requirements.

Core Competencies

• Accuracy and attention to detail
• Organization and follow-through
• Customer-service mindset
• Problem-solving and sound judgment
• Teamwork and cross-functional communication
• Adaptability in a growing operation
• Confidentiality and professionalism

Physical and Work Requirements

The employee must be able to perform office and warehouse activities, including prolonged computer work; frequent standing and walking; bending and reaching; and moving materials weighing up to 35 pounds, with assistance or material-handling equipment for heavier items. The position may involve exposure to normal manufacturing noise, moving equipment, temperature variations, and regulated materials. Required personal protective equipment must be worn. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Additional Information

This description summarizes the primary responsibilities of the position and is not intended to list every duty. Responsibilities may change based on business needs. Employment with SHD Composites is at will, subject to applicable law. SHD Composites is an equal opportunity employer and considers qualified applicants without regard to legally protected characteristics.

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