Band Program Coordinator & Administrative Support

Grade Level II: Assistant to the Band Director JobID: 9731 Position Type: Support Staff Date Posted: 6/9/2026 Location: Proviso West High School Date Available: 07/01/2026 PROVISO TOWNSHIP HIGH SCHOOL - Job Description POSITION TITLE: Grade Level II: Assistant to the Band Director REPORTS TO: Principal | Assistant Principal | Band Teacher LEVEL: Level II Support Staff — 12 Months

QUALIFICATIONS AND DUTIES

Required Experience or Training

• Must hold State and NCLB statement of approval issued by the Illinois State Board of Education
• Paraprofessional and/or Substitute License

Desired Experience or Training

• Bachelor's Degree
• Previous experience as a teacher's aide

SKILLS AND ABILITIES

• Functions as assistant to Band Teacher
• Able to assist students with learning to play instruments
• Proficiency in Microsoft Word and Excel
• Excellent time management skills
• Excellent organizational skills
• Excellent public relation skills
• Ability to meet mandated deadlines
• Ability to handle confidential information
• Ability to complete multifaceted tasks
• Ability to work as a team member
• Ability to establish good rapport with faculty and staff
• Quick learner, self-starter, resourceful, self-directed

ADMINISTRATIVE DUTIES

• Uniform cataloging (on computer)
• Instrument cataloging (on computer)
• Distribution of instrumental lockers and locks (on computer)
• Instrument repair statements and requisitions
• Photocopying of music
• Filing of music, requisitions and general papers
• Manage all aspects of vendor relationships and activities in support of organization and leadership development activities
• Develop a database for the Alumni Band students and maintain records
• Responsible for organizing and overseeing the record keeping activities pertaining to Band
• Coordinate and develop community partnerships
• Supervise the billing, collection and deposits of band funds into the business office
• Coordinate appointments, schedule events, and provide administrative support
• Responsible for band monthly calendar distribution
• Develop programs to keep band enrollment up to date and encouraging student development
• Coordinate all band concerns and award ceremonies
• Coordinate senior band luncheon
• Enhance and maintain key external business alliances and fund raisers
• Assist in development of marketing materials for the band program
• Resolve issues such as student obligations, invoices/billing and student payments
• Handle all issues relating to band supplies (uniforms, jogging suits, etc.) including maintenance of instruments
• Responsible for all band fund raisers in conjunction with Band Instructor
• Coordinate all band trips including bus transportation and hotel reservations
• Attend all band performances including varsity home football/basketball games, band concerts, weekend & holiday parades and band parent meetings, etc.
• Able to work summer band camp (June–July)
• Other responsibilities which may be assigned and/or administratively directed

Postings current as of 10/28/2026 8:15:58 PM CST. Powered by applicant tracking, a product of Frontline Education. #J-18808-Ljbffr Proviso Township High Schools District 209