Office Operations Coordinator

Office Operations Coordinator

Westborough, Massachusetts, United States

About the Job Office Operations Coordinator

We are looking for a highly organized and proactive Office Operations Coordinator to serve as the backbone of our daily workspace. In this role, you will ensure a seamless flow of operations, managing everything from meticulous filing systems to the high-level scheduling needs of our leadership team. As an Office Operations Coordinator, you will act as the primary liaison for Human Resources to facilitate a smooth employee experience. If you are a detail-oriented professional who thrives on maintaining order and supporting a tech-forward team, we want to meet you.

What's In It For You

• Dynamic Environment: No two days are the same; you'll be at the heart of our office culture and workflow.
• Tech-Forward Experience: Gain hands-on experience working with cutting-edge internal AI systems and communication tools.
• Professional Impact: Play a critical role in the growth of the company by managing recruitment logistics and onboarding new talent.

Responsibilities Include

• Manage overall office operations and workflow to ensure maximum productivity.
• Monitor activity and maintain order on the office floor, addressing facility needs as they arise.
• File and organize documents meticulously, maintaining both physical and digital archives.
• Schedule and coordinate interviews for Phil and Mike, acting as a primary point of contact for candidates.
• Utilize Excel to track department budgets, supply inventory, and scheduling metrics.
• Support communication efforts using internal tools, including AI systems to streamline tasks.
• Collaborate with Human Resources to ensure all personnel files are up to date and compliant.
• Maintain complex spreadsheets in Excel to monitor office utility and vendor performance.
• Assist in onboarding new hires and performing various administrative tasks as a key Office Coordinator support.
• Coordinate with Human Resources on employee engagement initiatives and office events.
• Act as the lead Office Coordinator for all front-of-house guest relations and deliveries.
• Leverage advanced Excel functions to generate weekly reports on office operational costs.

Skills & Qualifications

• Proven ability to manage multiple priorities in a fast-paced environment.
• Exceptional organizational skills with a meticulous approach to documentation.
• Strong interpersonal skills and the ability to maintain professional relationships at all levels.
• Tech-savvy mindset; comfortable learning and utilizing AI-driven tools and internal software.
• High level of discretion and ownership over administrative projects.
• Previous experience in office coordination or executive support is a plus.

Compensation & Benefits

Competitive Pay: Compensation is determined by candidate experience, education, certifications, and specific job-related skills. $23.00 $24.00/hr

Comprehensive Benefits: Includes premium health insurance (medical, dental, vision) and eligibility for an incentive recognition bonus program. Access to training and development to expand your professional certifications.

Apply Today! Ready to take the next step in your career? Join a team that values technical expertise and high-performance grit!

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status.