Project Billing Specialist

Project Billing Specialist

Founded and family-owned since 1896, Rhoads Industries is a total solution provider of industrial fabrication, mechanical/maintenance and maritime services. Rhoads has expansive shipyard facilities and over 300,000 square feet of heavy manufacturing space located in The Navy Yard in Philadelphia. Rhoads' capabilities enable our customers to achieve superior results by deploying our diverse, highly skilled workforce and fabrication capabilities across commercial, government and maritime projects, all backed by state-of-the-art resources and a 100+ year legacy of leadership. As a member of the Rhoads team, you'll join a quickly growing team of energetic, skilled tradespeople and professionals who are committed to delivering exceptional products and services to our customers across every market we serve. We are building on our success across more than a century by continuing to grow an innovative company dedicated to building exciting careers. Come join our journey, and experience what it means to be Done Right with Rhoads.

We are currently looking for a Project Billing Specialist to join our dynamic, fast-paced, and growing team. The Project Billing Specialist is responsible for preparing, reviewing, and submitting accurate customer invoices, reports, and supporting documentation for government and commercial contracts. This role supports contract billing activities, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and cost-reimbursable invoices, while monitoring funding levels, ensuring compliance with contract requirements, and supporting audit activities. The position collaborates closely with Program Management, Contracts, and Accounting teams to resolve billing issues, maintain accurate project financial data, and improve billing processes.

What You Will Be Doing

• Prepare and submit monthly invoices, including Cost Plus Fixed Fee (CPFF), Time & Materials (T&M), and commercial billings
• Prepare and submit required eCraft reports, ensuring accuracy and compliance with contract and internal reporting requirements.
• Preparation of monthly and weekly status reports
• Distribution of production man hours to project specific coding
• General project support tasks including, project set up, entering and updating budgets, ad hoc data reporting as requested
• Monitor funding levels and ensure billings do not exceed contract ceilings
• Responding to customer data requests
• Collaborate with Program Managers, Contracts, and Accounting teams to resolve billing discrepancies or issues
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• Prepare supporting documentation for audits and financial reviews
• Contribute to continuous process improvement within the billing function to enhance efficiency and accuracy
• Additional duties as assigned.

Your Background

• U.S. Citizenship required.
• High School Diploma or GED required.
• Bachelor's degree in Accounting, Finance, Business, or related field
• 3+ years of relevant billing or government contracting experience preferred
• Experience preparing CPFF, T&M, and Cost-Reimbursable invoices
• Strong attention to detail, accuracy, and ability to work efficiently in a high-volume, deadline-driven environment
• Experience with WAWF/PIEE or other government invoicing portals
• Familiarity with indirect rates, funding ceilings, and allowable cost principles
• Excellent communication, analytical, and problem-solving skills
• Strong planning, organizational and communication skills
• Advanced proficiency in Microsoft Excel required

The Work Environment at Rhoads

• The performance of this position involves exposure to construction or industrial areas where the use of personal protective equipment such as safety glasses, hard hats and hearing protection is required.

What Rhoads Can Offer You

• Competitive health insurance packages
• 401k matching
• PTO

Our Location We are based out of The Navy Yard in Philadelphia, a reimagined industrial locale with more than 150 companies, 15,000+ people, 20 acres of parks, dining options, public art, and events throughout the year. Recognized as a leading model for repurposing military and industrial assets for a diversified modern economy, The Navy Yard has been dubbed "the coolest shipyard in America."