Associate Academic Advisor, McKetta Department of Chemical Engineering in Cockrell School of Engineering

Job Posting Title:
Associate Academic Advisor, McKetta Department of Chemical Engineering in Cockrell School of Engineering
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Hiring Department:
McKetta Department of Chemical Engineering
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Non-Exempt from FLSA
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Earliest Start Date:
Immediately
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Position Duration:
Expected to Continue
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Location:
UT MAIN CAMPUS
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Job Details:
General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin (UT Austin) has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin - named "America's Coolest City" by Expedia and "The Best Place to Live in the U.S." by U.S. News and World Report - the Cockrell School embodies the city's innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

UT Austin, recognized by Forbes as one of America's Best Large Employers, provides outstanding employee benefits and total rewards packages that include:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

Purpose

The Associate Academic Advisor supports the success and engagement of undergraduate in McKetta Department of Chemical Engineering students through academic advising, student support programming, and coordination of key undergraduate initiatives. This position provides individual and group advising, manages peer academic support programs, administers student scholarships and awards, and assists with student success, retention, and degree completion efforts. The role collaborates closely with students, faculty, staff, and university partners to enhance the undergraduate student experience through advising, academic support services, data analysis, and departmental events and outreach activities.

Responsibilities

Student Advising and Academic Support

• Provide individual and group academic advising to undergraduate Chemical Engineering students.
• Monitor degree progress and assist students with academic planning, registration, and university policies.
• Develop advising materials and resources.
• Connect students with appropriate university resources and support services.
• Administer department-level undergraduate research awards, scholarships, and cash prizes, including coordination of nomination and selection processes.

Undergraduate Academic Program Coordination

• Coordinate the McKetta Tutors and Graders Program, including recruitment, student assignments, and performance management.
• Manage the McKetta Peer Advisors Program, including recruitment, training, scheduling, payroll coordination, and performance oversight.
• Coordinate the First-Year Interest Group (FIG) program.

Student Events and Outreach Support

• Support planning and execution of undergraduate student programs and events, including New Student Orientation, Commencement, Explore UT, Parents' Weekend, and the Undergraduate Poster Competition.
• Serve in leadership or support roles for departmental events, programs, and special initiatives.

Data Analysis and Reporting

• Prepare statistical reports and respond to ad hoc data requests.
• Monitor graduation rates, degree completion timelines, and other student success metrics.
• Provide departmental leadership with data and analyses to support strategic planning and program assessment.

Professional Engagement and Service

• Participate in university, college, and advising-related meetings, trainings, and professional development activities.
• Attend Academic Counselors Association meetings, college advising meetings, and other relevant forums.
• Serve on departmental, college, or university committees and advisory groups as assigned.

Other Related Duties

Required Qualifications

• Master's degree with two (2) years of expereince working with students in an academic capacity OR
• Bachelor's degree with four (4 ) years experience working with college students in an academic capacity
• Strong organizational, problem-solving, and decision-making skills
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to interact professionally with students, faculty, staff and administrators.
• Proficiency with Microsoft Office applications.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• More than four years of related academic advising or student services experience.
• Demonstrated commitment to supporting student success and engaging with various student populations.
• Experience supervising and/or training student employees.
• Knowledge of UT academic and student information systems
• Knowledge of UT academic policies and procedures.

Salary Range

$45,000+ depending on qualifications

Working Conditions

• Work is performed in a standard office environment.
• Repetitive use of keyboard at workstation.
• Work outside of standard business hours, including evenings and weekends, may be required.

Work Shift

• Standard business hours are Monday - Friday 8:00 a.m. to 5 p.m.
• Work outside of normal business hours may be required on an occasional basis during peak times

Required Materials

• Resume/CV
• Letter of interest
• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.