CAEE Student Associate (Work-Study Position ONLY)

CAEE Student Associate (Work-Study Position Only)

Hiring Department: Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

Position Open To: All Applicants

Weekly Scheduled Hours: 15

FLSA Status: Non-Exempt

Earliest Start Date: Aug 25, 2025

Position Duration: Expected to Continue Until May 31, 2026

Location: UT Main Campus

General

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation's most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Purpose

To provide essential front office support, hands-on experience in event coordination, serving as a first point of contact for visitors and assisting with the smooth daily operation of the department. Working closely with the CAEE staff, faculty, and students.

Responsibilities

Event Support

• Assist with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements) at events.
• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

Front Office & Administrative Support

• First point of contact for visitors and assisting with the smooth daily operation of the department. Responsibilities include collecting and distributing mail, maintaining the coffee station, restocking supplies, keeping shared spaces organized, and ensuring bulletin boards are up to date.

Data Analysis & Process Improvement

• Assist in tracking departmental project progress and metrics using tools such as Asana, Qualtrics, and Excel.

Your duties are likely to evolve as you gain experience within the department. This is a long-term opportunity that will lead into future semesters (depending on performance).

Required Qualifications

• Must be a current student at the University of Texas at Austin. Student must be in good academic standing and maintain a 3.0 GPA. Work study award
• Current Sophomore or Junior Level preferred
• Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.
• Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Asana, Qualtrics).
• Professionalism and good communication skills

Preferred Qualifications

• Previous experience with event planning, front desk administration, catering coordination, food handling or customer service
• Productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.
• Customer service skills and event coordination interest

Salary

$15.00 per hour

Working Conditions

• Typical office environment

Work Shift

• This position is in-person
• Monday-Friday- Will coordinate with class schedule
• 15-19 hours per week

Required Materials:

• Resume/CV
• Transcript with 3.0 GPA
• Work study award

The University of Texas at Austin Students