Personal and Executive Assistant to the CEO

In Mangone Law Firm, excellence is intentional, quality is uncompromised, and going above and beyond is part of who we are. Are you ready for a role where excellence, purpose, and impact come together every single day? This is not a traditional assistant role. We are looking for a highly intelligent, operationally elite, deeply trustworthy Executive Assistant who can become the CEO's right hand and help transform fast-moving vision into organized execution. If you thrive in high-performance environments, naturally anticipate needs before they are spoken, and find satisfaction in bringing order and follow-through, this may be the most meaningful role of your career. This position requires exceptional discretion, emotional maturity, operational excellence, and the ability to protect and optimize the time, priorities, and energy of a visionary CEO leading a rapidly growing law firm. About Us Mangone Law Firm, LLC is a New Jersey-based immigration law firm that has been dedicated since 2012 to helping new Americans obtain legal status in the U.S. We proudly represent immigrants nationwide and are deeply committed to delivering premium client service with empathy, urgency, and excellence. Our company is built on strong values, high standards, and a culture of accountability, continuous improvement, and ownership. Inc. 5000 Honoree - 2025 Mangone Law Firm is proud to be recognized among America's fastest-growing private companies. We are building something meaningful, ambitious, and long-term — and we are looking for exceptional people who are ready to grow with us. About The Role This is a fully on-site position based in Morris Plains, New Jersey. The Executive Assistant to the CEO will serve as a strategic operational partner responsible for creating structure, organization, prioritization, and follow-through in a fast-paced executive environment. This role combines: Executive support High-level coordination Personal assistance Operational follow-through Calendar and stakeholder management Travel logistics Confidential personal support You will be trusted with highly sensitive information and expected to operate with professionalism, discretion, precision, and sound judgment at all times. This role is ideal for someone who: Naturally notices details others miss Finds fulfillment in organization and anticipation Can remain calm under pressure Is extremely reliable and execution-oriented Does not need constant supervision or reminders Understands how to protect a leader's time, focus, privacy, and energy What Success Looks Like in This Role The CEO is consistently prepared, informed, and protected Nothing falls through the cracks Priorities are tracked and completed proactively Schedules, travel, logistics, and stakeholders are coordinated seamlessly Sensitive information remains fully confidential Problems are solved before they escalated The environment around the CEO becomes more organized, stable, and efficient Key Responsibilities Executive & Strategic Support Manage an extremely dynamic and fast-changing calendar with precision Coordinate meetings, priorities, deadlines, and executive follow-ups Organize communications and ensure timely responses and accountability Track projects, action items, and pending deliverables with a zero-drop mentality Stakeholder & Communication Management Serve as a liaison between the CEO and internal/external stakeholders Coordinate appointments, calls, meetings, and sensitive communications Help protect the CEO's focus and schedule by prioritizing requests appropriately Personal Assistance & Lifestyle Coordination Coordinate personal appointments, errands, reservations, vendors, and household logistics Assist with family-related scheduling and occasional personal support tasks Anticipate needs and proactively solve logistical problems before they arise Travel & Logistics Coordinate complex domestic and international travel itineraries Manage flights, accommodations, transportation, reservations, and travel changes efficiently Administrative Excellence Draft, proofread, translate, and organize documents and communications in English and Spanish Maintain organization systems, calendars, files, reminders, and operational workflows Requirements Experience 6 months of experience as an Executive Assistant, Personal Assistant, Chief of Staff Assistant, or similar high-responsibility role Experience supporting executives in fast-paced environments strongly preferred Language Professional or native fluency in both English and Spanish is mandatory since most of our clients are Spanish speakers Technical Skills Strong command of Google Workspace, Microsoft Office Suite, Slack, and project management systems Strong organizational and written communication skills Critical Soft Skills Exceptional discretion and confidentiality High emotional intelligence and maturity Extreme attention to detail Anticipation and proactive thinking Calmness under pressure Strong prioritization skills Reliability and follow-through Ability to adapt quickly without becoming emotionally overwhelmed This Role Is NOT Ideal For Someone Who: Needs constant direction or reminders Gets overwhelmed easily by changing priorities Struggles with organization or follow-through Prefers highly repetitive work with little urgency Has difficulty handling confidential or sensitive information Needs excessive recognition or visibility to stay motivated Benefits Why Join Mangone Law Firm? Competitive Compensation: $70,000 to $75,000 Meaningful Impact: Help build a company that is changing lives every single day. High-Performance Culture: Work alongside ambitious, growth-oriented professionals who care deeply about excellence. Growth & Development: Access continuous learning, leadership exposure, and professional growth opportunities. Comprehensive Benefits Health, dental, and life insurance coverage 401(k) with employer matching Pension plan Paid time off, holidays, and sick leave Tuition reimbursement and continuous professional development support Profit sharing opportunities tied to the company's growth and success Direct exposure to executive leadership and high-level operations Career growth opportunities within one of the fastest-growing immigration law firms in the country A high-performance, team-oriented culture that values excellence, accountability, and long-term professional development The opportunity to play a meaningful role in a mission-driven organization that changes lives every single day Final Note This role is not about simply managing tasks. It is about becoming a trusted operational extension of a high-performing CEO. If you are highly organized, deeply trustworthy, operationally sharp, emotionally mature, and capable of bringing stability and execution to a fast-moving environment, we encourage you to apply. ¡Apply now and help us build a future where every client has a fighting chance! #J-18808-Ljbffr