Executive Assistant

Job Title

Responsibilities include but are not limited to:

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.

Required Skills:

• Ability to work fast and accurately under pressure, always maintaining professional disposition.
• Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively.
• High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams.
• A proactive and solution-oriented mindset, anticipating needs and taking initiative.
• High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
• Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness.
• Strong project management skills.
• Excellent communication skills (both verbal and written).
• High level of integrity and the ability to maintain confidentiality with sensitive information.
• Excellent phone and customer service skills.

Required Experience:

• High School Diploma or GED equivalent. A minimum of 8 years supporting Executives.

Preferred Experience:

• Associate's degree in office management or related field.