Executive Assistant

Supply Chain Leadership Support ProfessionalAt Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint.We are seeking a highly organized and proactive professional to support our Supply Chain leadership team in a dynamic, fast-paced, onsite environment. This role offers a unique opportunity to partner closely with the Senior Vice President of Supply Chain, driving key initiatives forward, enhancing operational efficiency, and ensuring seamless coordination across projects, teams, and external partners. This position is based onsite five days per week, fostering strong collaboration and real-time engagement with key stakeholders.Administrative & Executive SupportProvide high-level support to the VP of Supply Chain, including calendar management, travel coordination, and meeting logisticsPrepare polished agendas, presentations, and reports for executive and cross-functional meetingsMaintain organized and accessible documentation for projects, vendor agreements, and key departmental materialsManage and track expenses with accuracy and attention to detailCross-Functional & Vendor CollaborationServe as a key liaison between executive leadership, internal teams, and external vendorsCoordinate with contractors on deliverables, invoicing, and scheduling to ensure smooth project executionSupport cross-departmental initiatives by facilitating clear, timely communication across stakeholdersProject CoordinationPartner in the planning, scheduling, and execution of supply chain initiatives from concept through completionProactively monitor project milestones, timelines, and dependencies to ensure seamless deliveryTrack and report on key performance indicators (KPIs), transforming data from leadership into clear, actionable dashboardsCoordinate internal resources and external partners, including contractors and suppliers, to meet project goals and timelinesSupport budget tracking and financial oversight for assigned initiativesReporting & Process ImprovementDevelop and maintain KPI dashboards to provide leadership with meaningful insightsPrepare concise project status updates, including risks, progress, and recommendationsIdentify and implement process improvements to enhance efficiency and optimize project outcomesWhat You Bring to the TableMinimum of 2+ years of experience in administrative support, project coordination, or a related roleProven experience supporting senior leadership, with the ability to anticipate needs and prioritize effectivelyExceptional organizational, planning, and follow-through skills, with strong attention to detailProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools (Trello, Smartsheet, or MS Project)Strong written and verbal communication skills, with the ability to confidently interact across all levels of the organizationExperience collecting, analyzing, and reporting on key performance indicators (KPIs) to drive insights and decision-makingDemonstrated ability to coordinate with external vendors or contractors and manage deliverablesThe Phillip Jeffries ExperienceAt Phillip Jeffries, we believe exceptional work deserves exceptional care. Our commitment to creating a more beautiful world extends to how we support our team, offering thoughtfully designed benefits and meaningful perks that reflect our appreciation for your talent and time.Your Compensation JourneyCompetitive hourly range ranging from $27.00- $33.00 based on your experience and technical expertiseAnnual bonus opportunity to reward your performanceCost of Living increases that honor your growth and commitmentGenerous retirement plan with an automatic company contribution of approximately 10 percent with no employee match requiredHealth Benefits That Take Care of YouMedical Coverage – low cost to the employeeCoverage options for spouse, domestic partner, civil union partner, and familyHealth Reimbursement Account (HRA) to offset medical expensesPrescription, dental, and vision coverage to support whole-person wellnessFlexible Spending Accounts (FSAs) for healthcare and dependent careEmployee Assistance Program that supports your mental, financial, and physical well-beingPet insurance for your four-legged companionsTime to Recharge16 paid personal days each year to relax, recharge, or travelPaid holidays including New Year's Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year's EveAdditional paid time off during our annual company closure between Christmas and New Year'sEarn extra paid time off by completing your annual wellness physicalUp to three paid days each year to give back through volunteer workCareer ElevationStructured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term successPerks at WorkExclusive employee discount on Phillip Jeffries wallcoverings to elevate your homeAccess to Working Advantage with discounts on travel, entertainment, and everyday purchasesPhillip Jeffries is an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.