Administrative Assistant III - Events & Operations (Economics & Business)

Administrative Assistant III

The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, service-driven Administrative Assistant III who thrives in a dynamic environment and who enjoys putting their hands and feet to work making events happen and keeping department operations moving forward.

This is not a desk-only administrative role. You'll play a central part in delivering impactful events—from concept to cleanup—serving as the logistical engine behind everything from executive visits and symposia to student programs and celebratory events. Your role is essential in delivering high-level operations support to faculty and students whether that's granting access to the building for students to study, maintaining email distribution lists so students receive appropriate and timely information, or proactively working with faculty to submit expense reports, you keep the wheels turning and moving the department forward!

If you're someone who enjoys rolling up your sleeves, solving problems in real time, and seeing a successful event come together because of your work, we'd love to meet you.

Event Planning & Hands-On Execution (35%)

• Plan and coordinate events including lectures, recruiting events, advisory board meetings, symposia, and student programs
• Actively set up and break down event spaces, including arranging tables, seating, signage, and materials
• Coordinate and move event supplies, materials, and equipment as needed
• Oversee on-site logistics, troubleshoot issues in real time, and ensure seamless execution
• Partner with vendors and catering, manage deliveries, and ensure everything is in place before start time
• Coordinate volunteers/student workers during events and direct activities on-site
• Support guest speakers with travel, itineraries, and hospitality coordination

This role requires frequent movement, standing, lifting, and active engagement during events.

Office & Operational Coordination (55%)

• Serve as the front-facing hub for the department, supporting faculty, students, and visitors
• Manage scheduling, communications, purchasing, and travel logistics
• Coordinate conference room scheduling and shared spaces
• Maintain office operations, supplies, and records
• Support faculty searches and department initiatives

What Makes You a Great Fit

• You enjoy hands-on work and being actively involved in event execution—not just planning
• You're energized by fast-paced environments with shifting priorities
• You're a natural problem solver who can think on your feet
• You take pride in delivering high-quality events and experiences
• You're equally comfortable coordinating behind the scenes and leading on-site logistics

Physical & Work Environment Expectations

• Frequent standing and walking during events
• Setting up rooms, moving materials, and coordinating physical logistics
• Occasional lifting/carrying of event supplies (generally light to moderate weight)
• Flexibility to work occasional evenings or weekends to support events

At Colorado School of Mines, you'll join a collaborative academic community known for innovation and impact. In this role, you'll directly contribute to high-visibility events and programs that shape the student and faculty experience.