CRG Team | Junior Administrative Assistant / Operations Coordinator

Junior Administrative Assistant | Operations Coordinator

Alvarez & Marsal (A&M) is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services.

Established over five years ago, A&M's Consumer & Retail Group continues to experience high growth. A&M's Consumer and Retail Group combines the best of A&M's bias toward action and practicality with deep industry experience from bringing together management consultants and operators.

CRG's leaders invite you to be a part of molding our practice into something extraordinary. Our people's passion and authenticity make CRG a world-class team.

We are seeking an energetic, dynamic Administrative Assistant with 2-5 years of experience in a fast-paced environment and a strong sense of humor. A candidate who has experience partnering with management consultants as well as internal and external personnel, often at upper and executive-management level. Ability to manage multiple tasks concurrently, comfortable navigating new systems and tools and able to meet deadlines under pressure.

Your role will include:

• Administrative support: Partner with 4-5 CRG Managing Directors: provide support with complex calendars, arrange intricate travel / logistics, process time and heavy expense report submissions
• Coordinate meetings, conference calls, process invoices, prepare and edit correspondence, communications, presentations and other materials
• Work with the EA team to provide coverage for Managing Directors during time out of the office.
• Conference room scheduling and catering orders, logistics (reservations)
• Handle filing, mail, packages, prep and distribute meeting materials, greet clients and visitors for CRG
• Work with internal teams building and leveraging relationships across the organization and clients projects
• Identify opportunities to improve work processes and contribute to best practices protocols for shared team documents.

• Operational support: Provide operational support on business projects and other practice building efforts as needed
• Support client project invoicing, check memos and project code creation
• Detailed invoice management and tracking

You are:

• Proactive, resourceful, and instinctive, with a natural ability to solve problems and seek new information
• A team player who thrives in a fast-paced fun work environment with action-orientation and drive
• A poised and strong communicator (email, teams, phone, text) and enjoy collaborating internally across the firm and externally with clients
• Experienced in decision making with exceptional time management and prioritization skills; you're able to see the big picture and handle all the small details
• Willing to receive feedback, desire and capacity for learning and growth and ability to work with ambiguous and changing priorities.

Location:

• This role is based out of New York City with a hybrid remote / on-site expectation
• This candidate will be likely required to work across time zones and work overtime as needed to support the Managing Directors, Operations, and Recruiting

You have:

• A Bachelor's degree with 2 - 5 years working as an Assistant or an Administrative role in a professional services firm / management consulting or financial services firm
• Excellent computer skills - MS Word, Excel, PowerPoint, Outlook
• Demonstrated experience with Concur or other expense reporting tools
• Experience with Concur or other travel booking tool, Agresso or other time management tool

Benefits:

• Flexibility to work remotely
• Small team, ability to make large impact
• Comprehensive health, dental, vision, wellness programs (discounted memberships, health coaching, onsite snacks/drinks), paid time off, retirement savings plans, life and disability, training and learning portals courses, workshops and much more!