Operations Coordinator

Operations CoordinatorThe Operations Coordinator provides comprehensive administrative and operational support to a designated team within a fast-paced, high-growth environment. This role focuses on enabling team efficiency, improving operational processes, coordinating logistics, and ensuring smooth day-to-day operations.The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple priorities while supporting a diverse group of stakeholders. This is not a dedicated executive support role; rather, it is a team-facing position focused on coordination, organization, and operational excellence.Key ResponsibilitiesProvide administrative support to a direct team of approximately [40] membersCoordinate team meetings, recurring cadences, and cross-functional sessionsManage shared calendars, conference room scheduling, and meeting logisticsTrack action items and support follow-ups to ensure accountabilityAssign, track and manage completion of required trainings for teamPlanning & LogisticsCoordinate domestic and occasional international travel for team membersPrepare and process expense reports in compliance with company policySupport budget tracking, invoice processing, and purchase requisitionsSupport with Contract and FTE personnel onboarding by obtaining access to NX systems, procuring IT equipment, PPE, updating team org charts, etc.Assist with receiving, organizing and distributing deliveries and shipmentsProject & Operations SupportCoordinate field mobilizations, safety trainings, logistics, and execution of pile load testing projectsCoordinate operations meetings with customers, internal teams, and field personnelOrganize field data, photos, and information gathered during pile load testing projectsWork closely with structural and geotechnical engineering teams to generate test plans, provide feedback on their effectiveness, and drive improvementCoordinate field mobilizations, safety trainings, logistics and execution of production customer projects and training programProcess SupportAssist with departmental projects and track key milestonesSupport preparation of presentations, reports, and team communicationsIdentify and recommend process improvements to increase team efficiencyEvents & EngagementSupport customer visits to Nextpower facilitiesCoordinate team offsites, workshops, and internal eventsSupport leadership visits and cross-functional planning sessionsPartner with HR or leadership on team engagement initiativesRequired Qualifications3-5+ years of administrative, coordination, or operations support experienceExperience supporting a team in a corporate office and field environmentStrong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Confluence)Strong organizational skills with the ability to manage multiple prioritiesExcellent written and verbal communication skillsAbility to work independently and exercise sound judgmentHigh attention to detail and follow-throughPreferred QualificationsExperience in technology, renewable energy, manufacturing, or other fast-paced industriesExperience supporting cross-functional or distributed teamsFamiliarity with ERP, expense, or procurement systems (e.g., Workday, Concur, SAP)Experience with Salesforce, and Netsuite.Data analytics and data management experience a major plus (Excel, Python, PowerBI)Bachelor's degree preferredCore CompetenciesProactive and solutions-oriented mindsetStrong time management and prioritization skillsCollaborative and service-oriented approachProfessionalism and discretionAdaptability in a dynamic environmentNextpower offers a comprehensive benefits package. We provide health care coverage, dental and vision, 401(K) participation including company matching, company paid holidays with unlimited paid time off, generous discretionary company bonuses, life and disability protection and more. Employees in certain positions may be eligible for stock compensation. All plans are in accordance with relevant plan documents. For more information on Nextpower’s benefits please view our company website.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. This position reports to the San Rafael location five days a week, onsite. The annual salary range for this position is $70,000.00-$85,000.00. (Applicable to California)Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.