Executive-Personal Assistant

Job Description

Job Description

Salary: $16 - $20 per hour

The Executive-Personal Assistant is responsible for providing critical support to the executive in various business endeavors and her personal life. This position will involve performing in-office duties in midtown Atlanta and providing personal support in the Alpharetta area. The ideal candidate will be proficient in working under pressure, coordinating projects and marketing, be a self-starter, and possess strong organizational skills. MUST HAVE A CAR and a valid drivers license to handle multiple tasks.

Duties:

Manage calendars, including scheduling meetings, appointments, client calls, and marketing events.

Drive to various locations in Atlanta and the surrounding areas for meetings, to pick up supplies, and to run personal and professional errands for the client, among other tasks.

Support with content assistance for social media and organization of the clients event participation.

Handle project management by keeping track of ongoing projects, ensuring deadlines are met, and priorities are communicated effectively.

Organize and maintain files, records, and documents

Assist in completing required paperwork and communicating with others on behalf of the client as needed.

Attend various events with the client.

Secure and attend local marketing events to educate the public about our services and generate new leads.

Assist upper management in day-to-day operations.

Perform other tasks as needed.

OFFICE:

• Greet people entering the building, answer any questions, provide directions, and alert staff when someone is there to meet or visit them.
• Answer a multiple-line phone system, manage calls by routing them to the proper extensions or taking messages and delivering them within our message system, and set up conference calls as requested.
• Manage the building log of who is entering and exiting the building.
• Accept deliveries and mail, organize them for distribution to the correct recipients using the office mailing system, and ensure they reach the recipient on time. Also, manage outgoing mail and packages for pickup.

Requirements:

2+ years in an administrative or personal assistant role, preferably supporting executives

MUST have a car and a valid drivers license

1-2 years in managed care, medical, or behavioral health settings.

Experience with Medicaid-managed care plans (a plus).

Strong organizational and time-management skills

Excellent verbal and written communication abilities

Able to prioritize tasks and work efficiently in a fast-paced environment

Able to think quickly and resolve issues independently while maintaining a positive attitude

Able to handle confidential information with integrity and professionalism

Job Type: Contract, Full-time

Expected hours: 30 - 40 per week