Human Resources Payroll Assistant

Job Description

Title: Payroll Assistant

Location: Jacobi Hospital, Bronx, NY (Onsite)

Contract Duration: 2+ months (Temp-to-Perm possibility based on experience)

Work Schedule: 35 hours per week, 1-hour lunch

Schedule Requirements

Flexible schedule required every other Friday:

• 6:00 AM – 2:00 PM
• OR
• 10:00 AM – 6:00 PM.

Education & Experience Requirements

• High School Diploma/GED required.
• Bachelor's degree preferred.
• Minimum 2+ years of payroll experience.
• High School Diploma with 4 years of experience, or Bachelor's degree with 2 years of experience.
• Candidates must have actual payroll processing experience.

Job Description

Process payroll for hourly and salaried employees. Provide assistance in entering and paying all wage garnishments. Process property payroll transfer reports. Ensure benefits deductions are accurate. Conduct audits to ensure accuracy and maintain data integrity. Provide support to the leadership team for various accounting-related projects.

Key Responsibilities & Duties

Payroll Processing

• Accurately calculate wages, overtime, bonuses, and deductions, including tax withholdings, garnishments, and benefits (401k).
• Process payroll for hourly and salaried employees.
• Assist with entering and paying wage garnishments.
• Process retroactive pay and time calculations.

System & Records Management

• Maintain updated employee files.
• Input data into HRIS/payroll systems.
• Manage time-and-attendance records.
• Work with multiple systems simultaneously.

Compliance

• Ensure adherence to federal, state, and local payroll regulations, tax laws, and reporting requirements (e.g., W-2s).
• Reconciliation & Auditing
• Balance payroll records.
• Review tax filings.
• Ensure accuracy and data integrity.

Employee Support

• Resolve pays discrepancies.
• Answer questions regarding pay checks.
• Handle payroll inquiries.

Required Skills and Qualifications

• Strong skills in payroll software and Microsoft Excel.
• Experience with Oracle Cloud, PeopleSoft, and ADP.
• Intermediate to advanced Microsoft Office skills, including Word, Excel, and Outlook.
• Strong attention to detail and accuracy.
• Ability to manage sensitive and confidential employee data.
• Understanding of labor laws, tax codes, and payroll compliance.
• Effective communication with HR, Finance, and employees.

Preferred Qualifications

• Prior experience in payroll, accounting, or human resources.
• Associate or Bachelor's degree in Accounting, Business, or a related field.
• Certified Payroll Professional (CPP) designation is a plus.
• Experience with QuickBooks, PayChoice, or Payroll Associates.

Equal Opportunity & Inclusion Statement

Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply

Application Process

Please submit your resume and a short cover letter through our online portal. Our process includes an initial resume review, a virtual interview, and a short technical assessment. If you need accommodations, feel free to inform us—we are happy to assist.

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