Senior Payroll Specialist
Coda Search│Staffing
Job Description
Position Overview
The Senior Payroll Specialist plays a central role in delivering accurate, on-time semi-monthly payroll. Day to day, the Specialist enters and reviews payroll, with a sharp focus on new hire and departure calculations, benefit deductions, and other adjustments. Partnering closely with HR, Benefits, and Accounting, this professional validates payroll data, prepares benefits reconciliations, and helps make sure every payroll transaction is properly recorded. The role is an excellent fit for a payroll professional who pairs hands-on processing skills with strong knowledge of multi-state payroll taxation.
Key Responsibilities
- Identify and implement process improvements and automation opportunities within payroll.
- Audit new hire and departure calculations for accuracy, and communicate and resolve discrepancies quickly.
- Provide reconciliations and supporting documentation to Accounting so payroll journal entries are complete and properly recorded in the general ledger.
- Partner with Legal personnel and the Benefits department to reconcile and validate benefit deductions, such as health club memberships. Reconcile 401(k) deductions quarterly to keep every employee within the annual contribution limit.
- Process off-cycle payments and retroactive corrections, and administer wage garnishments, child support orders, tax levies, and other court-ordered withholdings.
- Assist with quarterly payroll processing, ADP uploads, and year-end payroll processing. Answer employee payroll inquiries and make sure errors are corrected promptly.
- Produce recurring and ad hoc reports in ADP and Excel for reconciliations, audits, management reporting, and requests from Accounting, Tax, and HR.
Qualifications
- 7+ years of payroll experience, ideally in a corporate or professional services environment
- Bachelor’s Degree required
- Strong knowledge of payroll processes and payroll tax, including multi-state payroll experience, ideally at a global firm with 500+ employees
- Extensive experience using ADP Enterprise and its reporting tools
- Strong proficiency in Microsoft Excel
Vacancy posted 2 days ago
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