Executive Assistant to the Assistant Vice Provost

Executive Assistant

The Executive Assistant (EA) serves as a strategic partner to the Assistant Vice Provost for Student Success and Senior Director of the Comprehensive Studies Program. This role goes beyond traditional administrative support and operates at the center of strategy, coordination, and execution across a complex and evolving portfolio. This role complements the work of project managers and program leads by ensuring alignment, visibility, and coordination across initiatives at the leadership level.

The EA plays a critical role in managing priorities, coordinating initiatives, and ensuring alignment across multiple stakeholders, including senior university leaders, faculty, and external partners. This position requires a high level of judgment, discretion, and initiative, as well as the ability to anticipate needs, bring structure to complexity, and ensure that work moves forward effectively.

As a key contributor in a fast-paced, collaborative environment, the EA supports the Assistant Vice Provost for Student Success and Senior Director of the Comprehensive Studies Program across student success initiatives, including cross-campus partnerships and LSA's First-Generation Pathways portfolio. This role is essential to ensuring that strategic priorities are translated into coordinated action. Therefore, this role is typically expected to be on-site four days per week with significant on-site presence aligned with leadership and operational needs.

Responsibilities include:

• Strategic Calendar and Leadership Coordination
• Executive Communications & Stakeholder Engagement
• Travel and Expense Support
• General Office Support
• Professional Development

Required qualifications include:

• A high school education or equivalent and more than 5 years of experience to the required qualifications.
• Demonstrated experience supporting executive-level professionals in a fast-paced administrative role requiring confidentiality, timeliness, customer service, organization, and prioritization.
• Demonstrated editing, proofing, and writing experience.
• Strong communication skills, with excellent people skills.
• Demonstrated ability to develop good working relationships with internal and external constituency groups and to work collaboratively with colleagues in a team environment.
• Experience working with confidential and sensitive information, demonstrating integrity and professionalism.
• Experience with strategic project management, including tracking action items, developing timelines, and monitoring progress to set and reach both short and long-term goals.
• Strong organizational skills, demonstrated initiative, acute attention to detail, and the ability to set and adjust priorities independently.
• Demonstrated ability to work effectively with competing priorities.
• Proficient in the use of the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, etc.) and Google Suite (Mail, Sheets, Slides, Forms, etc.).
• Experience working with a customer relationship and/or project management tools. (ie. PeopleSoft, ASANA, DART, etc.)

University of Michigan-Flint